Acceptance Of Resignation Letter With Early Release
Dear [Employee Name],
I received your resignation letter with a request for early release from your employment with [Company Name]. After careful consideration and discussion with the relevant departments, I am pleased to accept your resignation and grant you an early release from your duties.
We appreciate the work you have done during your time with us and we understand your reasons for leaving early. We will make the necessary arrangements to ensure a smooth transition for the team, including finding a replacement for your position.
Please let us know if there are any outstanding tasks that need to be completed before your last day of work. We will also provide you with any necessary paperwork and documentation related to your departure.
Thank you for your contribution to the company, and we wish you all the best in your future endeavors.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Professional Acceptance of Resignation Letter With Early Release
Dear [Employee Name],
We acknowledge receipt of your resignation letter dated [Resignation Date] and accept your decision to resign from your position as [Position] at [Company Name].
After reviewing your request for an early release, we are pleased to approve your last working day as [Early Release Date]. We appreciate your contributions during your tenure and wish you the very best in your future endeavors.
Please ensure that all handovers, company property, and pending tasks are completed before your release date.
Sincerely,
[Manager Name / HR Department]
[Company Name]
Casual Email Acceptance of Resignation With Early Exit
Hi [Employee Name],
Thanks for letting us know about your decision to resign. We understand your reasons and support your choice. Your last day with us will be [Early Release Date], as requested.
Make sure to wrap up any ongoing work and handover responsibilities to your team. We wish you all the best for your next adventure!
Cheers,
[Manager Name]
Heartfelt Acceptance of Resignation Letter With Early Release
Dear [Employee Name],
It is with mixed emotions that we accept your resignation from [Company Name]. While we are sad to see you leave, we fully support your request for an early release, effective [Early Release Date].
Your contributions, dedication, and positive attitude have made a lasting impact on our team. We are truly grateful for your time here and wish you nothing but success in your future endeavors.
Warm regards,
[Manager Name]
[Company Name]
Quick Official Acceptance of Resignation With Early Release
Dear [Employee Name],
This is to formally acknowledge your resignation from [Company Name]. Your request for early release is approved, and your last working day will be [Early Release Date].
Thank you for your service.
Sincerely,
[HR Manager Name]
[Company Name]
Provisional Acceptance of Resignation With Early Release Pending Handover
Dear [Employee Name],
We have received your resignation and understand your request for early release. Your resignation is provisionally accepted, with your last working day set for [Provisional Early Release Date], pending completion of all handover tasks and return of company property.
Once all requirements are fulfilled, your early release will be confirmed. Thank you for your attention to this matter.
Sincerely,
[Manager Name / HR Department]
[Company Name]
Funny / Lighthearted Acceptance of Resignation Email
Hey [Employee Name],
So you’re leaving us early? We’ll miss you around here, but we get it—life is calling! Your last day will be [Early Release Date], so make sure to finish your projects and leave us with some good memories.
Don’t forget us when you’re famous! Best of luck on your next adventure.
Cheers,
[Team Lead Name]
What / Why of Acceptance of Resignation Letter With Early Release
An acceptance of resignation letter with early release is a formal communication from an employer acknowledging an employee's resignation and approving their request to leave before the standard notice period ends. The letter serves multiple purposes:
- Confirms the resignation officially.
- Sets the agreed-upon last working day.
- Provides clarity to both employer and employee regarding the early release.
- Ensures smooth handover of responsibilities.
Who Should Send an Acceptance of Resignation With Early Release
- Typically sent by the HR department or direct manager.
- Can be issued by a senior authority or supervisor in smaller organizations.
- Must be someone authorized to approve early exits and finalize HR processes.
Whom Should Receive This Letter
- The resigning employee.
- Optional: Copies to HR records and finance for final settlement.
- Sometimes team leads or project managers are CC'd for awareness of transition dates.
When to Send an Early Release Acceptance Letter
- Upon receiving a resignation with a request for early release.
- When the employee has valid reasons like relocation, health issues, or personal emergencies.
- For mutually agreed early release arrangements to ensure proper planning.
How to Write and Send the Letter
- Review the employee's resignation and early release request.
- Decide on the feasibility of early release after checking pending tasks and approvals.
- Choose the tone based on organizational culture: formal, casual, or heartfelt.
- Use clear and concise language, specifying the exact last working day.
- Send via email for speed or as a printed letter for official records.
Requirements and Prerequisites Before Sending
- Confirmation that pending tasks, handovers, and obligations can be completed.
- Approval from management if required.
- Updated HR records and payroll adjustments for early exit.
- Employee acknowledgment of returning company property and clearing dues.
Formatting Guidelines
- Length: 3–6 short paragraphs, clear and structured.
- Tone: Professional, casual, or heartfelt depending on context.
- Wording: Clear confirmation of acceptance and early release date.
- Style: Formal for official use; friendly or humorous if internal and informal.
- Mode: Email or printed letter.
- Etiquette: Maintain respect, appreciation, and clarity.
Elements and Structure to Include
- Opening: Acknowledge receipt of resignation.
- Body: Accept resignation and confirm early release date.
- Conditional clauses (if any): Pending handovers or approvals.
- Closing: Best wishes, contact information if needed.
- Sign-off: HR or manager's signature.
After Sending / Follow-up Actions
- Confirm employee receipt of the letter.
- Begin transition planning and handover process.
- Update HR and payroll records.
- Ensure exit formalities are scheduled before the early release date.
Common Mistakes to Avoid
- Not specifying the exact early release date.
- Ignoring pending handovers or obligations.
- Using vague or unclear language.
- Sending without proper managerial or HR approval.
- Being too casual in formal situations or too formal in casual contexts.
Tips and Best Practices
- Keep the message polite and professional even if casual tone is used.
- Clearly state last working day and any conditions.
- Maintain a record for HR and payroll purposes.
- Personalize letters for valued employees to make them feel appreciated.
- Use email for faster communication but archive for official records.
FAQ About Acceptance of Resignation With Early Release
Q: Can an employer deny an early release request?
A: Yes, if pending tasks, replacements, or contractual obligations require a full notice period.
Q: Does this letter replace the final settlement process?
A: No, it only confirms acceptance of resignation and early release. Payroll and exit formalities are separate.
Q: Can this letter be sent verbally or informally?
A: While verbal acceptance is possible, a written letter is recommended for clarity and record-keeping.
Q: Is approval needed from higher management?
A: Depending on company policy, early release may require managerial or HR approval.
Compare and Contrast With Standard Resignation Acceptance
- Standard resignation acceptance confirms resignation but adheres to the full notice period.
- Early release acceptance modifies the timeline to allow departure before the full notice.
- Both confirm resignation officially, but early release requires additional checks like handovers and approvals.
