Acceptance Of Resignation Letter With Immediate Effect
Dear [Employee],
I have received your resignation letter with immediate effect, and I want to inform you that I have accepted your resignation. I understand that this decision was not easy for you, and I want to thank you for your service and contribution to the company during your tenure.
Please know that we value your contributions and the impact you have made during your time with us. We will do everything we can to ensure a smooth transition process for both you and the company.
As per our company policies, we will process your final paycheck and any outstanding benefits that you are entitled to receive. If you have any questions or concerns, please do not hesitate to reach out to HR or your supervisor.
We wish you all the best in your future endeavors and hope that you will keep in touch.
Sincerely,
[Your Name]
[Company Name]
Formal Acceptance of Resignation With Immediate Effect
Subject: Acceptance of Your Resignation Effective Immediately
Dear [Employee Name],
This is to formally acknowledge and accept your resignation from the position of [Position Name] at [Company Name], effective immediately as per your request dated [Resignation Date].
We thank you for your contributions during your tenure and wish you success in your future endeavors. Please coordinate with HR to complete all necessary exit formalities and return any company property.
Sincerely,
[Manager/HR Name]
[Position]
[Company Name]
Quick Email Acceptance of Immediate Resignation
Subject: Immediate Resignation Accepted
Dear [Employee Name],
Your resignation effective immediately has been received and accepted. We appreciate your time and effort with [Company Name] and wish you the best for your future.
Please ensure that all handover tasks and company property are completed promptly.
Regards,
[Manager/HR Name]
Heartfelt Acceptance of Resignation Letter
Subject: Acceptance of Your Immediate Resignation
Dear [Employee Name],
We regret to see you leave [Company Name] but understand your decision to step down with immediate effect. Your contributions have been highly valued, and your presence will be missed by the entire team.
We wish you success and fulfillment in your future journey. Please reach out to HR to finalize all pending formalities.
Warm regards,
[Manager/HR Name]
Casual Acceptance of Resignation Message
Subject: Got Your Resignation
Hi [Employee Name],
I received your resignation and understand you need it to be effective immediately. While we will miss having you around, I completely support your decision and wish you all the best in your next chapter.
Make sure to touch base with HR for the exit process.
Best,
[Manager Name]
Official Immediate Resignation Acceptance Letter With Appreciation
Subject: Acceptance of Immediate Resignation
Dear [Employee Name],
We acknowledge your resignation from your role as [Position Name], effective immediately. Your efforts and dedication to [Company Name] have been greatly appreciated, and we thank you for your service.
Please complete all pending tasks and coordinate with HR for clearance and formalities.
Best wishes for your future endeavors.
Sincerely,
[Manager/HR Name]
Provisional Acceptance of Immediate Resignation
Subject: Provisional Acceptance of Resignation
Dear [Employee Name],
This is to provisionally accept your resignation effective immediately, subject to completion of all required handover and clearance formalities. Please contact HR to ensure smooth processing.
Your contributions have been valued, and we hope to conclude your exit efficiently.
Regards,
[Manager/HR Name]
Serious Acceptance of Immediate Resignation
Subject: Immediate Resignation Acceptance
Dear [Employee Name],
We formally accept your resignation with immediate effect. Your decision will have operational impacts, and we request you to provide necessary documentation and support during the transition period.
We appreciate your dedication and wish you continued success.
Sincerely,
[Manager/HR Name]
[Position]
What is an Acceptance of Resignation Letter With Immediate Effect and why is it needed?
An Acceptance of Resignation Letter with Immediate Effect is a formal document issued by an employer to acknowledge and approve an employee's resignation that takes effect immediately.
Purpose:
- Confirms that the resignation is accepted without delay.
- Provides clarity on exit procedures and responsibilities.
- Officially documents the employee's departure for legal and HR records.
Who should send an Acceptance of Resignation Letter With Immediate Effect?
- HR managers or HR departments.
- Direct supervisors or department heads in small organizations.
- Company executives in case of senior-level employees.
The sender should be authorized to approve resignations and handle exit formalities.
Whom should the acceptance letter be addressed to?
- The employee submitting the immediate resignation.
- In some cases, a copy may also be sent to payroll and HR files.
- For senior employees, top management or board may be informed.
The primary recipient is always the resigning employee.
When should an Acceptance of Resignation With Immediate Effect be issued?
- When an employee requests resignation to be effective immediately.
- In cases of emergency resignation or personal/health reasons.
- When organizational policies allow immediate exit without serving notice.
- For mutual agreement where immediate release is necessary.
How to write and send an Acceptance of Resignation With Immediate Effect
Steps:
- Start with a clear subject line stating acceptance.
- Address the employee formally.
- Acknowledge receipt of resignation and accept immediate effect.
- Mention appreciation for contributions.
- Provide instructions for exit formalities and handover.
- Close respectfully with best wishes.
Mode of sending: Email for rapid response, printed letter for official HR documentation.
Requirements and prerequisites before sending the letter
Checklist:
- Confirm receipt of resignation from the employee.
- Verify if immediate effect is in compliance with company policy.
- Check for any pending work or projects requiring handover.
- Ensure HR and payroll are informed to process final settlements.
- Determine if managerial or board approval is needed for immediate release.
Formatting and tone guidelines
- Length: 2–3 paragraphs.
- Tone: Professional, respectful, and appreciative.
- Style: Formal for official letters; can be casual for small teams.
- Mode: Email or printed letter depending on record requirements.
- Etiquette: Acknowledge contributions and provide clear instructions for exit.
Common mistakes to avoid
- Delaying acceptance or not acknowledging immediate effect.
- Failing to mention handover or exit procedures.
- Using a tone that appears indifferent or dismissive.
- Omitting expressions of appreciation for service.
- Forgetting to inform HR or payroll about the immediate release.
Elements and structure of the letter
- Subject line indicating acceptance.
- Greeting with employee's name.
- Statement accepting resignation with immediate effect.
- Appreciation for contributions and services.
- Instructions for handover and clearance formalities.
- Closing with best wishes and signatory details.
- Optional: Reference to HR or policy guidelines if needed.
After sending the letter: Follow-up actions
- Ensure the employee completes all exit formalities promptly.
- Update HR and payroll for final settlement processing.
- Record the acceptance in official company records.
- Communicate the vacancy to relevant teams if required.
- Maintain professional closure and offer support for reference requests.
Tricks and tips for writing an effective letter
- Use a clear and concise subject line.
- Include appreciation to maintain goodwill.
- Provide precise instructions for immediate exit formalities.
- Keep the tone professional and neutral.
- Ensure all relevant departments are informed simultaneously.
