Acceptance Of Resignation Letter With Short Notice
Dear [Employee Name],
I have received your resignation letter dated [Date] and I want to inform you that we accept your resignation with effect from [Date of Last Working Day].
While we understand that you have provided short notice, we appreciate the work you have done for our company during your tenure here, and we wish you all the best in your future endeavors.
Please let us know if there is anything we can do to assist with your transition out of the company. We will arrange for the necessary paperwork and any outstanding dues to be settled before your departure.
Thank you for your contributions to our company and for your cooperation in this matter.
Sincerely,
[Your Name]
[Company Name]
Professional Acceptance of Resignation With Short Notice
Subject: Acceptance of Resignation
Dear [Employee Name],
We have received your resignation dated [Date] with a notice period of [Number of Days].
This letter serves to formally acknowledge and accept your resignation from your position as [Position] at [Company Name], effective [Last Working Day].
We understand your reasons for a short notice period and appreciate your contributions to the team during your tenure.
We wish you all the best in your future endeavors and hope for your continued success.
Sincerely,
[Manager Name]
[Designation]
[Company Name]
Heartfelt Acceptance Letter for Short Notice Resignation
Subject: Acknowledgment and Acceptance of Your Resignation
Dear [Employee Name],
We acknowledge receipt of your resignation and understand your need for a short notice period.
While we are saddened to see you leave on such short notice, we appreciate your dedication and the value you brought to [Company Name].
Your last working day will be [Date]. We wish you the very best in your future endeavors and hope our paths may cross again.
Thank you for your contributions.
Warm regards,
[Manager Name]
[Designation]
Quick Acceptance Email for Short Notice Resignation
Subject: Resignation Accepted
Hello [Employee Name],
Your resignation dated [Date] with a short notice period has been accepted.
Your last working day will be [Date]. We thank you for your efforts and wish you success in your future pursuits.
Regards,
[Manager Name]
[Company Name]
Formal Acceptance Letter With Appreciation for Short Notice
Subject: Acceptance of Short Notice Resignation
Dear [Employee Name],
We have received your resignation with a notice period of [Number of Days] and hereby accept it, effective [Last Working Day].
We sincerely appreciate your dedication and the contributions you have made during your time with [Company Name].
Wishing you success in your future endeavors.
Best regards,
[Manager Name]
[Designation]
Casual Acceptance Letter for Short Notice Resignation
Subject: Acceptance of Your Resignation
Hi [Employee Name],
Just a quick note to acknowledge and accept your resignation, effective [Last Working Day].
We understand the short notice and thank you for all the hard work you’ve done with [Company Name].
Wishing you all the best in your next chapter!
Cheers,
[Manager Name]
What is an Acceptance of Resignation Letter With Short Notice and Why It Is Important
- A formal communication acknowledging and accepting an employee's resignation when they provide less than standard notice.
- Ensures clarity on the last working day and formalizes the end of employment.
- Helps maintain professionalism and avoids confusion regarding responsibilities and clearance.
Who Should Send an Acceptance of Resignation Letter With Short Notice
- Direct managers or supervisors of the resigning employee.
- HR department or designated personnel responsible for employee exit processes.
- In smaller organizations, the business owner or director may send it directly.
Whom Should the Letter Be Addressed To
- The resigning employee.
- Optional CC to HR, payroll, and other relevant departments for records.
When to Send an Acceptance Letter for Short Notice Resignation
- Immediately after receiving the resignation to confirm acknowledgment.
- Before the last working day to ensure clarity on exit procedures.
- Prior to any handover or knowledge transfer requirements.
How to Write and Send the Acceptance Letter
- Start with a clear subject line mentioning resignation acceptance.
- Address the employee politely by name.
- Acknowledge receipt of the resignation and the short notice period.
- State the effective last working day.
- Express appreciation for the employee’s contributions.
- Close professionally with manager’s name and designation.
- Send via email for quick acknowledgment or as a printed letter for formal HR records.
Formatting Guidelines for Short Notice Resignation Acceptance
- Tone: Professional, polite, and appreciative.
- Length: One to two paragraphs for short notices; more elaborate if wishing to include personalized appreciation.
- Include subject line, salutation, body, closing, and signature.
- Avoid unnecessary detail that may cause confusion.
Requirements and Prerequisites Before Sending the Letter
- Confirm the resignation has been formally submitted and dated.
- Determine the last working day and any notice period exceptions.
- Check internal policies on short notice acceptance.
- Verify the employee's exit tasks or handover requirements.
After Sending / Follow-Up Actions
- Record the acceptance in HR and payroll systems.
- Ensure clearance of company property and accounts before last working day.
- Notify relevant teams about the employee's departure.
Pros and Cons of Accepting a Short Notice Resignation
Pros:
- Demonstrates flexibility and professionalism.
- Maintains a positive relationship with the employee for future references.
- Allows for a faster transition and planning for replacement.
Cons:
- May create short-term operational gaps.
- Could set a precedent for future employees requesting shorter notice.
Tricks and Tips for Writing Acceptance Letters With Short Notice
- Keep it concise but appreciative.
- Confirm the last working day explicitly.
- Include a note of goodwill to maintain positive relations.
- Use standard templates if the organization has multiple resignations to manage efficiently.
Common Mistakes to Avoid
- Failing to formally acknowledge the short notice.
- Omitting the last working day or notice period details.
- Using a tone that seems negative or resentful.
- Delaying the acknowledgment, causing confusion for HR or payroll.
Elements and Structure of the Acceptance Letter
- Subject line: Mention resignation acceptance.
- Salutation: Employee’s name.
- Acknowledgment: State receipt of resignation and short notice.
- Effective Date: Confirm last working day.
- Appreciation: Thank employee for contributions.
- Closing: Polite and professional.
- Signature: Manager or HR personnel with designation.
Does an Acceptance Letter for Short Notice Resignation Require Attestation or Authorization
- Typically, no attestation is required for internal purposes.
- May require signatures from HR and manager for formal records.
- For legal or contractual obligations, ensure compliance with company policies.
