Acceptance Resignation Letter Garden Leave
Dear [Employee Name],
I am writing to express my appreciation for your hard work and dedication during your time at [Company Name]. Your contributions to our team have been invaluable, and you have consistently demonstrated a strong work ethic and a commitment to excellence.
As your manager, I have been consistently impressed by your professionalism, your attention to detail, and your willingness to go above and beyond to meet the needs of our clients and customers. Your positive attitude and team spirit have made a significant impact on our workplace culture, and your colleagues have consistently praised your contributions.
I want to take this opportunity to thank you for your service and to wish you all the best in your future endeavors. Please know that you will be missed by all of us here at [Company Name], and that you will always be welcome to return should your career path bring you back to our organization.
If there is anything that I can do to support you during this transition, please do not hesitate to let me know. I will be available to provide references or recommendations, and I am happy to help in any way that I can.
Thank you again for your contributions to our team, and I wish you all the best for the future.
Sincerely,
[Manager's Name]
Formal Acceptance of Resignation with Garden Leave
Dear [Employee Name],
We acknowledge receipt of your resignation dated [Resignation Date]. Your resignation has been accepted, and your employment with [Company Name] will formally end on [Last Working Day].
In accordance with company policy, you will be placed on garden leave starting from [Garden Leave Start Date] until your last working day. During this period, you are requested not to attend the office or engage with clients directly, but you will continue to receive your normal salary and benefits.
We appreciate your contributions to the company and wish you success in your future endeavors.
Sincerely,
[Manager Name]
[Title]
[Company Name]
Informal Email Acceptance with Short Garden Leave
Hi [Employee Name],
Thanks for letting us know about your resignation. We accept it and your garden leave will begin on [Date] until your last working day, [Date]. During this time, just focus on wrapping up your current tasks.
Wishing you all the best in your next adventure!
Cheers,
[Manager Name]
Provisional Acceptance Pending Handover
Dear [Employee Name],
We have received your resignation and provisionally accept it. Your garden leave will commence from [Start Date] but your final confirmation is subject to completion of all pending handover tasks.
Please ensure a smooth transition of your responsibilities before [Last Working Day]. Your salary and benefits will continue during the garden leave period.
Best regards,
[HR Manager Name]
[Company Name]
Heartfelt Acceptance Letter with Garden Leave
Dear [Employee Name],
It is with mixed emotions that we accept your resignation. Your dedication and contributions over the years have been invaluable.
Your garden leave will start from [Start Date] to [Last Day]. We hope you use this time to prepare for your next chapter. Thank you for everything, and you will always be part of the [Company Name] family.
Warm regards,
[Manager Name]
Quick Official Acceptance Message
Subject: Resignation Acceptance
Dear [Employee Name],
This is to confirm that your resignation has been accepted. You will be on garden leave from [Start Date] until your last day, [End Date].
Regards,
[HR Name]
What / Why is an Acceptance Resignation Letter with Garden Leave
An Acceptance Resignation Letter with Garden Leave:
- Confirms that the employee's resignation has been officially received and accepted.
- Notifies the employee about the garden leave period where they are excused from daily duties but remain on payroll.
- Serves as a legal and administrative record for HR and company compliance.
- Helps manage the transition period smoothly while protecting sensitive company information.
Who should send the Acceptance Resignation Letter with Garden Leave
- HR managers or HR department staff.
- Direct managers or team leads authorized to approve resignations.
- Senior executives if the role is high-level or strategic.
- In smaller companies, the owner or director may send the letter.
Whom should this letter be addressed to
- The employee submitting the resignation.
- In some cases, copied to payroll or finance for garden leave salary processing.
- Optional: Immediate team members, if the employee’s transition affects their workflow.
When is an Acceptance Resignation Letter with Garden Leave required
- Immediately after an employee submits a formal resignation.
- When company policy mandates garden leave for certain positions.
- For high-level or sensitive roles to prevent client or project disruptions.
- Occasionally, to align with contractual notice periods or non-compete clauses.
How to write and send the Acceptance Resignation Letter with Garden Leave
- Start with a polite acknowledgment of the resignation.
- Clearly state the acceptance and effective date of resignation.
- Specify garden leave start and end dates, and any restrictions during this period.
- Use an appropriate tone (formal, informal, heartfelt, or quick official) depending on context.
- Send via email for speed or printed letter for official records.
Formatting Guidelines
- Keep letters concise: 3–5 paragraphs usually suffice.
- Tone depends on your relationship with the employee: formal for executives, casual for peers.
- Use clear dates for resignation acceptance and garden leave period.
- Maintain professional language and avoid personal commentary unless heartfelt.
- Include sender’s name, title, and company information at the end.
Requirements and Prerequisites before sending
- Confirm receipt of resignation in writing.
- Check employee contract and company policy regarding garden leave.
- Ensure payroll and benefits will be continued during garden leave.
- Prepare any handover instructions or transition plans.
- Determine if any confidentiality or non-compete clauses apply.
Elements and Structure of the Letter
- Opening greeting (Dear [Employee Name])
- Acknowledgment of resignation
- Acceptance statement and effective date
- Garden leave details (start date, end date, restrictions)
- Expression of gratitude or well-wishes
- Closing and signature
After Sending / Follow-up Actions
- Ensure HR updates the employee’s status and payroll for garden leave.
- Confirm the employee understands restrictions and responsibilities during garden leave.
- Maintain communication for any pending handover or exit formalities.
- Archive the letter in the employee’s official records.
FAQ about Acceptance Resignation Letters with Garden Leave
- Q: Can garden leave be paid?
A: Yes, employees usually continue to receive salary and benefits. - Q: Can the employee work elsewhere during garden leave?
A: Generally no; company policy may restrict outside work. - Q: Is garden leave mandatory?
A: Only if stipulated in the employment contract or company policy. - Q: Can the garden leave period be shortened or extended?
A: Yes, but only with mutual agreement and proper documentation.
Tricks and Tips for Effective Letters
- Use clear, unambiguous dates for start and end of garden leave.
- Keep the tone consistent with company culture and employee relationship.
- Provide necessary handover or access instructions within the letter or as a separate document.
- For digital communications, use professional email formatting and subject lines.
Common Mistakes to Avoid
- Failing to specify garden leave period clearly.
- Sending the letter without confirming payroll and benefits arrangements.
- Using overly casual or inappropriate tone for high-level employees.
- Ignoring legal or contractual obligations related to notice period or non-compete clauses.
Compare and Contrast with Standard Resignation Acceptance Letters
- Standard resignation acceptance letters often allow employees to work until their last day, while garden leave restricts workplace attendance.
- Garden leave helps protect sensitive information and manage transitions, whereas standard acceptance letters are purely administrative.
- The tone may vary: garden leave letters often need a careful mix of professionalism and empathy.
