Appraisal Request Letter
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Today's Date]
[Recipient's Name]
[Recipient's Job Title (if applicable)]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Subject: Request for Appraisal
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to formally request an appraisal for [your property or item being appraised]. I believe that an accurate and up-to-date appraisal is essential for various reasons, including insurance coverage, financial planning, and potential sales or other transactions.
Here are the details of the property/item to be appraised:
Property/Item Description:
- Name:
- Address (if applicable):
- Model/Serial Number (if applicable):
- Age and Condition:
- Any notable features or improvements:
Purpose of the Appraisal:
Please indicate the purpose of the appraisal, whether it is for insurance purposes, financial assessment, estate planning, or any other specific reason.
Contact Information:
Kindly include your preferred method of contact (phone number and email address) and the best time to reach you.
I would greatly appreciate it if you could provide me with an estimate of the appraisal cost and the timeline required for completion. If there are any documents or additional information you require from me to proceed with the appraisal, please let me know, and I will be happy to furnish the necessary details promptly.
Please be assured that any information you provide will be treated with utmost confidentiality and used solely for the purpose of this appraisal.
Thank you for your prompt attention to this matter. I look forward to hearing from you soon and proceeding with the appraisal process.
Sincerely,
[Your Name]
Professional Appraisal Request Letter
Subject: Request for Performance Appraisal
Dear [Manager Name],
I hope this message finds you well. I am writing to formally request a performance appraisal for my work over the past [Time Period]. I believe a review of my achievements, contributions, and growth would be valuable for both my professional development and future planning.
I would appreciate it if we could schedule a meeting or review session at your earliest convenience. Please let me know if any documentation or information is required in advance.
Thank you for considering my request.
Sincerely,
[Your Name]
[Position / Department]
Casual Appraisal Request Email
Subject: Request for Appraisal Discussion
Hi [Manager Name],
I hope you're doing well. I wanted to ask if we could schedule a time to discuss my performance and growth over the past [Time Period]. I’m keen to get feedback and explore areas where I can improve or take on more responsibilities.
Looking forward to your thoughts.
Best,
[Your Name]
Salary Appraisal Request Letter
Subject: Request for Salary Appraisal
Dear [Manager Name],
I am writing to request a salary appraisal in recognition of my contributions and performance over the past [Time Period]. During this period, I have successfully [List Key Achievements or Contributions].
I kindly request a review of my current compensation and would appreciate a discussion regarding potential adjustments based on my performance.
Thank you for your consideration.
Best regards,
[Your Name]
[Position / Department]
Appraisal Request for Promotion Consideration
Subject: Request for Performance Appraisal and Promotion Review
Dear [Manager Name],
I am seeking a performance appraisal to evaluate my eligibility for promotion to [Target Position]. Over the past [Time Period], I have [List Achievements, Responsibilities, Leadership Contributions].
I would greatly appreciate a review meeting to discuss my performance and potential career advancement opportunities.
Sincerely,
[Your Name]
[Department / Position]
Preliminary Appraisal Request Message
Subject: Request for Preliminary Performance Review
Dear [Manager Name],
I would like to request a preliminary appraisal meeting to discuss my progress and development within the organization. This will help identify strengths and areas for improvement, preparing for a formal performance review in the near future.
Please let me know a suitable time for this discussion.
Thank you for your support.
Best regards,
[Your Name]
[Position / Department]
What / Why: Purpose of an Appraisal Request Letter
An appraisal request letter is a formal communication asking for a performance review, salary adjustment, or promotion consideration.
The purpose includes:
- Receiving feedback on performance and growth.
- Initiating discussions about salary or promotion.
- Documenting achievements for professional development.
- Demonstrating initiative and career interest.
Who Should Send an Appraisal Request Letter
- Employees seeking performance feedback or evaluation.
- Professionals requesting salary reviews or promotions.
- Individuals aiming for career development discussions.
- Team members wanting structured feedback for improvement.
Whom to Address the Appraisal Request Letter
- Immediate supervisor or manager.
- HR department or personnel officer in larger organizations.
- Senior management if appraisal or promotion requires higher-level approval.
- Mentors or reporting heads in small teams or startups.
When to Send an Appraisal Request Letter
- At the end of a performance cycle or financial year.
- After completing a major project or significant achievements.
- When preparing for a salary or promotion review.
- Any time professional feedback is needed for career development.
How to Write and Send an Appraisal Request Letter
- Begin with a clear subject line and appropriate greeting.
- State the reason for the request (performance review, salary adjustment, promotion).
- Highlight key achievements and contributions.
- Be polite and professional in tone.
- Offer availability for a meeting or discussion.
- Send via email for formal corporate communication; print for official HR submissions.
Formatting Guidelines for Appraisal Request Letters
- Length: One page is ideal.
- Tone: Professional, respectful, and confident; casual tones may apply for internal messages.
- Style: Structured paragraphs with bullet points for achievements.
- Wording: Clear, concise, and courteous.
- Attachments: Optional documents supporting performance or achievements.
Requirements and Prerequisites Before Writing
- Compile a list of key achievements, contributions, and responsibilities.
- Gather any metrics, KPIs, or performance evidence.
- Identify the appropriate recipient and reporting hierarchy.
- Determine the objective: feedback, salary increase, or promotion.
After Sending / Follow-up Actions
- Confirm receipt and acknowledge the scheduling of appraisal discussions.
- Prepare for the appraisal by reviewing achievements and challenges.
- Follow up professionally if no response is received within a reasonable time.
- Maintain documentation of discussion outcomes for future reference.
Tricks and Tips for Effective Appraisal Requests
- Request appraisals at strategic times, like after project completions.
- Be specific about achievements and contributions.
- Keep the letter positive and forward-looking.
- Include quantifiable results where possible.
- Be polite and avoid demanding language.
Common Mistakes to Avoid
- Sending a vague request without specifying purpose.
- Using informal or overly casual language in professional settings.
- Failing to provide evidence of achievements.
- Requesting appraisal at inappropriate times or without preparation.
Elements and Structure of an Appraisal Request Letter
- Subject Line: Clearly indicate appraisal request.
- Greeting: Address correct recipient.
- Introduction: State the request for review or appraisal.
- Achievements / Contributions: List significant accomplishments.
- Request Details: Specify if feedback, salary review, or promotion is the goal.
- Polite Closing: Thank the recipient for consideration.
- Sign-off: Name, position, and contact information.
- Attachments: Optional supporting documents.
FAQ: Frequently Asked Questions About Appraisal Requests
Q: Can I request an appraisal via email?
A: Yes, for internal corporate communication, email is widely acceptable; formal letters may be used for HR or official documentation.
Q: How often can I request an appraisal?
A: Typically, after performance cycles, major project completion, or significant achievements.
Q: Should I include salary discussions in the appraisal request?
A: You may mention it politely if the goal includes compensation review, but focus on performance first.
Q: Is it necessary to provide proof of achievements?
A: Yes, supporting documents or metrics strengthen your request and demonstrate professionalism.
