Audit Acceptance Letter

Dear [Recipient Name],

With reference to the audit request that you sent on [some date], we are glad to inform you that we decided to accept the assignment as per specified terms and conditions. Listed below is an outline of the project scope:

1) The audit will be conducted from [start date] till [end date].

2) Area of audit: [list of departments of entities included in the audit]

3) Audit scope: [the type of the audit: financial, fraud, etc. what will be audited]

4) Audit Standard: [the framework used in the audit process]

5) Exclusions: [what is not included in the audit]

6) Deliverables: [a brief description of outcomes and the reports that will be delivered ]

Going further from here, we propose the following action plan:

1) Your finance department will provide…..

2) Our team will be given access to…..

3) Additional points

4) ……

5) …….

Thank you again for your trust. Looking forward to doing business with you.

Sincerely,

How to write a letter to accept an audit assignment, step by step?

Acknowledge the receiving of the audit assignment.
Reference the audit assignment date and number.
Declare your acceptance of the auditing project.
Specify the starting date and the duration.
Specify the laws, the regulations, and the standards under which the audit will be conducted.
Explain the scope of the audit: what will be audited.
Explain the risks or the exclusions, i.e. items that cannot or will not be audited.
Describe the outcomes of the audit, the deliverables.

Formal Audit Acceptance Letter

Subject: Acceptance of Audit Engagement

Dear [Recipient’s Name],

We acknowledge receipt of your proposal to conduct the statutory audit of our company’s financial records for the year ending [Date]. After careful review, we are pleased to confirm our acceptance of your firm as our appointed auditor for this period.

We look forward to working closely with your team to ensure full compliance with regulatory standards and to maintain transparency in our financial reporting. Kindly proceed with the initial audit planning as per the agreed schedule.

Thank you for your cooperation and professionalism.

Sincerely,

[Your Name]

[Your Position]

Professional Audit Acceptance Letter for Internal Audit

Subject: Confirmation of Internal Audit Acceptance

Dear [Auditor’s Name],

I am writing to formally acknowledge and accept your engagement to conduct the internal audit of [Department/Division Name] for the fiscal year [Year]. Your role will be instrumental in identifying process improvements and ensuring adherence to company policies.

Please coordinate with our internal accounts team to begin the audit at your earliest convenience. We will provide all necessary records and assistance throughout the process.

We look forward to a productive engagement.

Best regards,

[Your Name]

[Your Position]

Casual Audit Acceptance Email

Subject: Audit Confirmation

Hi [Auditor’s Name],

Just a quick note to confirm that we’re happy to move forward with your team handling our upcoming audit. Everything looks good on our end.

Please share the timeline for the first steps so we can align our team. Looking forward to working together.

Thanks,

[Your Name]

Audit Acceptance Letter for Nonprofit Organization

Subject: Appointment of Auditor for [Nonprofit Name]

Dear [Auditor’s Name],

On behalf of the Board of Directors of [Nonprofit Organization Name], I am pleased to confirm our acceptance of your proposal to serve as the external auditor for the fiscal year ending [Date].

We appreciate your willingness to support our commitment to accountability and transparency. Please liaise with our finance committee to arrange access to the required documents and to plan the audit schedule.

Thank you once again for your service.

Sincerely,

[Your Name]

[Title/Board Position]

Quick Audit Acceptance Message

Subject: Acceptance of Audit Services

Dear [Auditor’s Name],

This is to confirm that we accept your appointment as auditor for [Company Name] for the financial year [Year]. We appreciate your cooperation and look forward to working with your team.

Kindly proceed as per your proposed plan.

Regards,

[Your Name]

Provisional Audit Acceptance Letter

Subject: Provisional Acceptance of Audit Engagement

Dear [Auditor’s Name],

We are pleased to provisionally accept your engagement for conducting the audit of our accounts for [Year]. This acceptance is subject to the final approval of our Board of Directors at the upcoming meeting scheduled on [Date].

In the meantime, you may begin preliminary preparations to ensure timely commencement once approval is finalized.

Sincerely,

[Your Name]

[Your Position]

Audit Acceptance Letter for Government Agency

Subject: Confirmation of Audit Appointment

Dear [Auditor’s Name],

We are writing to confirm our acceptance of your firm’s appointment as auditor of [Government Department/Agency] for the financial period [Year]. Your mandate will include the review of financial statements and evaluation of internal controls in accordance with government audit standards.

Our administrative office will provide access to all records required for your work. Please coordinate with [Contact Person’s Name] for scheduling and logistical matters.

Yours faithfully,

[Authorized Officer’s Name]

[Designation]

Serious Audit Acceptance Letter for Regulatory Compliance

Subject: Audit Engagement Acceptance for Compliance Purposes

Dear [Auditor’s Name],

We acknowledge receipt of your engagement proposal and formally accept your appointment as the compliance auditor for [Company Name]. This audit will cover statutory obligations under [Applicable Law/Regulation], and we expect strict adherence to the required audit standards.

We trust your expertise will ensure an accurate and unbiased assessment of our compliance measures. Please proceed with the audit preparations.

Sincerely,

[Your Name]

[Your Position]

Audit Acceptance Letter for First-Time Engagement

Subject: Acceptance of First-Time Audit Appointment

Dear [Auditor’s Name],

This letter confirms our acceptance of your appointment as auditor for [Company Name] for the financial year [Year]. As this is our first engagement together, we are confident that your expertise will add great value to our financial reporting process.

We will provide full cooperation and access to all necessary records. Please share your audit plan so we can make the required arrangements.

We look forward to a successful collaboration.

Yours sincerely,

[Your Name]

[Your Position]

What is an Audit Acceptance Letter and Why is it Important?

An audit acceptance letter is a formal document confirming that an organization has accepted an auditor’s appointment to conduct an audit. It serves as a written acknowledgment, ensuring both parties are aligned on the engagement. This letter is important because it:

Provides official confirmation of the auditor’s role
Establishes trust and transparency between auditor and client
Helps avoid misunderstandings regarding responsibilities
Serves as a formal record for compliance and accountability

Who Should Send an Audit Acceptance Letter?

Companies confirming appointment of external auditors
Nonprofit organizations acknowledging audit services
Government agencies appointing compliance auditors
Internal departments confirming internal audit engagements
Board members authorizing audit firms on behalf of the organization

To Whom Should the Audit Acceptance Letter Be Addressed?

The audit firm or independent auditor appointed
The lead partner or representative of the audit team
Internal auditors assigned by management or audit committees
Regulatory auditors appointed by authorities

When Do You Need an Audit Acceptance Letter?

After a company selects an external auditor
When confirming internal audit assignments
Upon appointment by a government body for compliance audits
When a new auditor is engaged for the first time
Before starting preliminary audit procedures

How to Write and Send an Audit Acceptance Letter

Begin with a subject line confirming acceptance.
Address the auditor or firm directly.
Clearly state acceptance of the engagement.
Mention the scope or time period of the audit.
Confirm cooperation and access to records.
Close formally with name, position, and signature.
Send via official email or printed letter depending on formality.

Formatting Guidelines for an Audit Acceptance Letter

Length: Usually one page
Tone: Formal and professional
Style: Clear, concise, and respectful
Mode of Sending: Preferably official printed letter; email may be acceptable for internal audits
Etiquette: Always confirm dates, scope, and expectations