Cancellation of Authorization Letter
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Recipient's Title/Position]
[Organization Name]
[Address]
[City, State, Zip Code]
Subject: Cancellation of Authorization Letter
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to formally request the cancellation of the authorization previously granted to [Authorized Person's Name] on [date], through the Authorization Letter dated [date].
Due to [reason for cancellation - you may provide a brief explanation if you feel it's necessary], I have decided to revoke the authorization granted to [Authorized Person's Name] with immediate effect.
Please take the necessary steps to ensure that [Authorized Person's Name] is aware of this cancellation and that they no longer have any authority to act on my behalf in any matter, effective immediately from the date of this letter.
I kindly request you to confirm the cancellation in writing and provide a written acknowledgment to me at your earliest convenience.
Thank you for your prompt attention to this matter. Should you require any additional information or have any questions, please feel free to contact me using the details provided above.
I appreciate your understanding and cooperation in this regard.
Sincerely,
[Your Name]
Formal Cancellation of Authorization Letter
Dear [Recipient Name],
I am writing to formally revoke the authorization granted to [Authorized Person/Organization] on [Date] regarding [Scope of Authorization]. Please consider this letter as immediate cancellation of all permissions associated with this authorization.
Kindly confirm the receipt of this cancellation and ensure that no further actions are undertaken under the previous authorization.
Thank you for your attention.
Sincerely,
[Your Name]
[Your Contact Information]
Provisional Authorization Cancellation Email
Hello [Recipient Name],
This is to inform you that the authorization given to [Authorized Party] for [Task/Role] effective [Date] is hereby revoked. Please halt all activities immediately.
Kindly acknowledge receipt of this email.
Best regards,
[Your Name]
Casual Cancellation Note to Colleague
Hi [Colleague Name],
Just letting you know that the authorization for [Task/Project] previously assigned to [Authorized Person] has been cancelled. Please update your records accordingly.
Thanks,
[Your Name]
Heartfelt Authorization Cancellation Letter to Family Member
Dear [Family Member],
I hope you understand that due to [Reason], I must revoke the authorization previously granted to you regarding [Matter]. This decision was not easy, but it is necessary at this time.
I appreciate your understanding and cooperation in this matter.
With regards,
[Your Name]
Official Cancellation Letter for Organization
To Whom It May Concern,
This letter serves as official notice that the authorization granted to [Employee/Representative] on [Date] for [Purpose] is hereby cancelled. Effective immediately, [Authorized Party] is no longer permitted to act on behalf of [Your Name/Company].
Please update your records and confirm receipt of this cancellation.
Sincerely,
[Your Name]
[Title/Position]
[Company Name]
What Is a Cancellation of Authorization Letter and Why You Need It
- A formal communication to revoke previously granted authority.
- Ensures all parties are officially aware that prior permissions are no longer valid.
- Prevents misuse of authority and provides legal or organizational clarity.
Who Should Send a Cancellation of Authorization Letter
- Individuals revoking personal authorizations (e.g., power of attorney, access rights).
- Employers or managers revoking permissions or delegations to employees.
- Organizations or legal representatives to communicate formally.
Whom the Letter Should Be Addressed To
- The person or entity previously authorized.
- Relevant departments or organizational personnel for internal record-keeping.
- Third parties who may rely on the prior authorization.
When to Send a Cancellation of Authorization Letter
- Immediately upon deciding to revoke previously granted authority.
- When the authorized party has completed their purpose but may still have access or control.
- Before any legal, financial, or operational activities that depend on authorization are affected.
How to Write and Send a Cancellation of Authorization Letter
- Identify the authorization details clearly (date, scope, authorized party).
- Use a formal and clear tone for official cancellations.
- State the effective date of cancellation explicitly.
- Request confirmation of receipt to ensure acknowledgment.
- Send via email for speed, or certified mail for legal proof.
Elements and Structure of a Cancellation Letter
- Opening greeting (Dear [Name] or To Whom It May Concern)
- Statement of authorization being revoked
- Effective date of cancellation
- Reason for revocation (optional)
- Request for acknowledgment
- Closing remarks
- Signature and contact information
Formatting Tips for a Cancellation of Authorization Letter
- Length: Typically concise, one page or less.
- Tone: Professional, formal, and unambiguous.
- Wording: Clear verbs like "revoke," "cancel," "terminate."
- Mode: Printed letters for official records; email for rapid communication.
- Etiquette: Avoid blame, maintain respect.
Tricks and Tips for Effective Authorization Cancellation
- Include reference numbers or authorization dates for clarity.
- Send to all relevant parties to prevent confusion.
- Keep a copy for personal and organizational records.
- Confirm that digital access or permissions are immediately revoked.
Common Mistakes to Avoid
- Failing to specify which authorization is being cancelled.
- Not indicating the effective date, causing ambiguity.
- Sending only verbally without written confirmation.
- Overly casual tone in formal contexts.
Requirements and Prerequisites Before Sending
- Complete details of the original authorization.
- Reason for revocation (if appropriate).
- Contact information for acknowledgment.
- Internal approvals if required in organizational context.
After Sending the Cancellation Letter
- Ensure the authorized party has received and acknowledged the letter.
- Verify that all rights, access, or permissions are removed.
- Update internal records to reflect the revocation.
- Follow up with any related departments or third parties as needed.
FAQ About Cancellation of Authorization Letters
- Q: Can a cancellation letter be sent digitally?
A: Yes, emails are acceptable but official cancellations may require physical copies. - Q: Is a reason for revocation mandatory?
A: Not always; only include if necessary for context or legal purposes. - Q: How quickly should the letter take effect?
A: Typically immediately, unless a future date is specified.
Pros and Cons of Sending a Cancellation of Authorization Letter
- Pros:
- Provides clear and legal communication.
- Prevents misuse of authority.
- Maintains professional and formal documentation.
- Cons:
- May strain personal or professional relationships.
- Requires careful wording to avoid misunderstandings.
Compare and Contrast With Other Types of Letters
- Compared to verbal cancellation: Provides legal record and clarity.
- Compared to temporary suspension: Cancellation is permanent and unambiguous.
- Compared to modification letters: Cancellation fully revokes authority rather than adjusting scope.
Does It Require Attestation or Authorization
- Often, official cancellations in corporate or legal contexts require signatures of the authorizing person.
- May need notarization if revoking powers of attorney or legal authorities.
