Cancellation Of Resignation Letter
If you have submitted a resignation letter but now wish to cancel it, you can write a letter to your employer requesting to withdraw your resignation. Here is a sample letter:
Dear [Employer],
I am writing to formally request to withdraw my resignation letter, which I submitted on [date of submission]. After careful consideration, I have come to the realization that resigning from my position was not the best decision for me at this time.
I value my job and the opportunities it provides, and I am committed to continuing my work with the company. I apologize for any inconvenience my initial resignation may have caused and assure you that I am fully committed to my job.
Thank you for your understanding and consideration. I look forward to continuing my work with the company.
Sincerely,
[Your Name]
Formal Cancellation of Resignation Letter
Subject: Cancellation of Resignation
Dear [Manager's Name],
I am writing to formally request the cancellation of my resignation submitted on [Resignation Date]. After careful consideration, I have decided to continue my tenure with [Company Name] and contribute further to ongoing projects.
I sincerely apologize for any inconvenience caused and hope for your approval of this request.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Position]
Casual Email to Cancel Resignation
Subject: Request to Cancel Resignation
Hi [Manager's Name],
I would like to withdraw my resignation submitted on [Resignation Date]. I’ve reconsidered my decision and am eager to continue contributing to the team.
Please let me know if this is acceptable.
Best regards,
[Your Name]
Heartfelt Cancellation Letter
Subject: Cancellation of Resignation
Dear [Manager's Name],
I am deeply grateful for the support and opportunities I have received at [Company Name]. After reflecting on my decision to resign on [Resignation Date], I sincerely wish to continue my journey with the organization.
I kindly request the cancellation of my resignation and hope to continue contributing positively.
Warm regards,
[Your Name]
Provisional Cancellation of Resignation
Subject: Provisional Cancellation of Resignation
Dear [Manager's Name],
I am requesting to retract my resignation submitted on [Resignation Date], pending your approval. I remain committed to my role and am ready to continue supporting my team.
Kindly let me know if any further formalities are required to approve this cancellation.
Regards,
[Your Name]
Quick Message for Resignation Cancellation
Subject: Withdrawal of Resignation
Dear [Manager's Name],
I wish to cancel my resignation dated [Resignation Date] and continue working with [Company Name].
Thank you for your consideration.
Best,
[Your Name]
What is a Cancellation of Resignation Letter and Why It Is Needed
- A formal communication to retract a previously submitted resignation.
- Ensures clarity and official acknowledgment to avoid confusion.
- Helps maintain professional relationships and preserves employee records.
Who Should Send a Cancellation of Resignation Letter
- The employee who previously submitted the resignation.
- Should be sent by someone with proper authority to request retraction.
Whom Should the Cancellation Letter Be Addressed To
- Direct manager, supervisor, or HR department.
- Optionally, include senior management if required by company policy.
When to Send a Cancellation of Resignation Letter
- Shortly after submitting resignation and before its effective date.
- When personal or professional circumstances change.
- To avoid leaving ongoing projects incomplete.
How to Write and Send the Letter
- Begin with subject line indicating cancellation request.
- Mention original resignation date and express intent to continue employment.
- Apologize for any inconvenience caused and express gratitude.
- Maintain polite, professional, and clear tone.
- Send via email for digital confirmation or printed letter for official records.
Requirements and Prerequisites Before Sending
- Ensure internal approval for retraction is possible.
- Verify that company policies allow cancellation of resignation.
- Prepare reasons for decision to provide if asked by HR.
- Maintain professional communication throughout.
Formatting Guidelines for a Cancellation of Resignation Letter
- Tone: Formal, professional, occasionally heartfelt.
- Length: Keep concise, one page maximum.
- Structure: Subject, greeting, reason for cancellation, appreciation, closing.
- Mode: Email or printed letter depending on corporate policy.
After Sending the Cancellation Letter
- Request acknowledgment from manager or HR.
- Confirm if further action is needed, such as updating records or contracts.
- Continue working as usual while awaiting formal approval.
Pros and Cons of Sending a Cancellation of Resignation Letter
- Pros: Maintains employment, preserves projects and relationships, demonstrates professionalism.
- Cons: May not always be accepted; could create awkward situations with management or colleagues.
Common Mistakes to Avoid
- Sending cancellation too late after resignation is effective.
- Being vague or unclear about intent to continue employment.
- Failing to follow company protocol for cancellation.
- Using informal or casual language in a professional context.
Elements and Structure of a Cancellation of Resignation Letter
- Subject Line: Clearly indicate request to cancel resignation.
- Greeting: Address recipient appropriately.
- Original Resignation Reference: Mention date of previous submission.
- Statement of Cancellation: Explicitly state intent to continue employment.
- Reason/Explanation (Optional): Briefly explain reconsideration.
- Appreciation: Thank employer for understanding.
- Closing: Sign-off with name, position, and contact details.
Tricks and Tips for Effective Cancellation
- Act promptly to avoid complications.
- Keep tone professional and polite.
- Clearly reference the original resignation to avoid confusion.
- Follow up with HR for acknowledgment and record updates.
FAQ About Cancellation of Resignation Letters
- Q: Can a resignation be canceled after the effective date?
A: Usually not; cancellation is only possible before the resignation takes effect. - Q: Is it mandatory to give reasons?
A: Not always, but providing a reason demonstrates professionalism. - Q: Should HR be copied on the email?
A: Yes, to ensure proper record-keeping and acknowledgment.
Does a Cancellation of Resignation Letter Require Authorization
- Yes, management or HR approval is usually required.
- Approval ensures records are updated and there is no conflict with company policy.
