Cheque Book Request Letter

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[Bank Name]

[Branch Address]

[City, State, Zip Code]

Dear Sir/Madam,

Subject: Request for Cheque Book

I am writing this letter to request a new cheque book for my savings/current account with your esteemed bank. My account number is [Your Account Number] and the account is maintained under my name [Account Holder's Name].

I have recently exhausted all the cheque leaves in my existing cheque book, and it has become essential for me to have a new cheque book to carry out my financial transactions smoothly. I kindly request you to issue a new cheque book with [number of leaves, e.g., 50 leaves/100 leaves] as per the standard practice.

Please find the relevant account details below:

Account Holder's Name: [Your Name]

Account Number: [Your Account Number]

Account Type: [Savings/Current/Other]

I understand that there may be certain charges associated with the issuance of a new cheque book, and I am willing to bear the applicable fees. Kindly debit the charges from my account, and please notify me of the total amount deducted.

I would appreciate it if you could expedite this request and deliver the cheque book to my registered address mentioned above at your earliest convenience. If there are any additional formalities required from my end, please inform me, and I will be happy to comply.

In case there are any updates or clarifications regarding this request, you can contact me through the phone number or email address provided above.

Thank you for your prompt attention to this matter. I look forward to receiving the new cheque book and continuing to enjoy the efficient services provided by [Bank Name].

Yours faithfully,

[Your Name]

Formal Cheque Book Request Letter

Subject: Request for Cheque Book

Dear [Branch Manager],

I am writing to request a new cheque book for my account [Account Number] held with your branch. Kindly issue a cheque book of [Number of Leaves] leaves at your earliest convenience.

I appreciate your assistance in this matter.

Sincerely,

[Your Name]

[Contact Information]

A Cheque Book Request Letter is a formal request to a bank or financial institution for the issuance or replacement of a cheque book. Its purposes include:

Enabling the account holder to perform cheque-based transactions.
Requesting a new cheque book due to exhaustion or loss of the previous one.
Facilitating corporate or personal financial management.
Providing official documentation for the bank to process the request.

Who Should Send a Cheque Book Request Letter

Individual account holders requesting new or replacement cheque books.
Corporate account signatories requesting cheque books for business transactions.
Authorized representatives acting on behalf of account holders with proper authorization.
Customers requesting urgent or provisional cheque books.

Whom Should the Cheque Book Request Letter Be Addressed To

Branch managers or bank officers responsible for processing cheque book requests.
Customer service or account management departments of banks.
Corporate account handling teams (for business accounts).
Digital banking support for online or email submissions.

When to Send a Cheque Book Request Letter

When the previous cheque book is completely used.
When a cheque book is lost or damaged.
When opening a new account and a cheque book is required.
When urgent financial transactions require immediate issuance.
For corporate accounts, when replenishing cheque leaves for business operations.

How to Write and Send a Cheque Book Request Letter

Begin with a clear subject: “Request for Cheque Book.”
Provide full account details including account number and name.
Specify the number of leaves required.
Mention urgency if applicable.
Sign the letter and include contact information.
Send via email for digital requests or submit a printed letter at the branch for formal processing.

Requirements and Prerequisites for Cheque Book Request Letters

Valid and active bank account.
Completed previous cheque book or acknowledgment of loss/damage.
Account holder’s identification for verification.
Authorization for third-party requests.
Clear specification of cheque leaves required and type (personal or corporate).

Formatting Guidelines for Cheque Book Request Letters

Length: One concise page or 2–3 short paragraphs.
Tone: Professional, formal for individual and corporate requests.
Include subject line, salutation, account details, request statement, and signature.
Mode: Printed submission or email depending on bank policy.
Ensure polite and clear language, especially when requesting urgent processing.

After Sending / Follow-Up Steps

Confirm receipt of the request with the bank branch or officer.
Track the status of the cheque book issuance.
Follow up if the cheque book is not delivered within the specified time.
Retain a copy of the request letter and acknowledgment for records.

Common Mistakes to Avoid

Omitting account number or name details.
Failing to specify the number of cheque leaves required.
Neglecting to indicate urgency when necessary.
Sending the letter to the wrong department or using incorrect contact details.
Forgetting to include signature or authorization for corporate accounts.

Elements and Structure of a Cheque Book Request Letter

Subject line stating the purpose clearly.
Salutation addressing the bank or branch manager.
Account holder details: name, account number.
Type and number of cheque leaves requested.
Reason for request (new, replacement, urgent, or provisional).
Closing statement thanking the bank.
Signature of account holder or authorized signatory.
Contact details and date of submission.

Tips and Best Practices

Always verify account details before sending the request.
Clearly indicate the type and number of cheque leaves needed.
For urgent or provisional requests, mention the reason explicitly.
Keep a copy for personal or corporate records.
Ensure proper authorization if someone else is submitting the request.

FAQ About Cheque Book Request Letters

Q1: Can I request a cheque book via email?
A: Yes, most banks accept email requests, but check with the branch for confirmation.

Q2: How many leaves can I request?
A: Typically 25, 50, or 100 leaves depending on the bank’s policies.

Q3: Can someone else request a cheque book for me?
A: Yes, with proper authorization and identification.

Q4: How long does it take to receive a cheque book?
A: Usually 5–10 business days, but it may vary by branch and urgency of the request.