Confirmation Letter For Income Tax Purpose
Subject: Confirmation Letter for Income Tax Purpose
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to provide confirmation of [your name]'s income for the purpose of income tax filing.
I am [your name]'s employer at [company name] where [your name] has been employed as [your position] since [date of joining]. I can confirm that [your name] receives a regular income from our organization. The details of [your name]'s income for the previous tax year, [tax year], are as follows:
- Gross Income: $[gross income]
- Tax Withheld: $[tax withheld]
Please note that the information provided above is based on our records and is accurate to the best of my knowledge. Should you require any additional information or supporting documents, please do not hesitate to contact me.
Please ensure that this confirmation letter is used for the sole purpose of income tax filing and is not to be shared or utilized for any other purpose. Furthermore, I kindly request that you treat this information with confidentiality.
If you have any further inquiries or require any clarifications, please feel free to contact me at [your phone number] or via email at [your email address]. I will be happy to assist you.
Thank you for your attention to this matter. Your cooperation is greatly appreciated.
Yours sincerely,
[Your Name]
[Your Position]
[Company Name]
[Contact Information]
Formal Confirmation Letter for Income Tax Purpose
Subject: Confirmation of Income for Tax Purposes
Dear Sir/Madam,
This letter is to formally confirm that Mr./Ms. [Full Name], holding employee ID [ID Number], has been employed with [Company Name] since [Joining Date]. As of the financial year [Year], the gross annual income earned by Mr./Ms. [Last Name] amounts to [Exact Amount] before deductions.
All statutory deductions, including income tax, provident fund, and other withholdings, have been appropriately applied as per government regulations. The net taxable income stands at [Net Income Amount].
We confirm that this information is true and accurate as per our official payroll records. Should you require further clarification, please do not hesitate to contact us.
Sincerely,
[Authorized Signatory]
[Designation]
[Company Name]
Casual Email Confirmation of Income Details
Subject: Income Confirmation for Tax Filing
Hi [Recipient's Name],
This is just to confirm that my annual income for the year [Year] was [Amount]. This figure is based on my salary slips and payroll records from [Company Name].
If you need me to share supporting documents, such as my salary statements or Form 16, let me know and I’ll send them across.
Thanks,
[Your Name]
Provisional Confirmation Letter for Income Verification
Subject: Provisional Income Confirmation for Tax Assessment
Dear [Recipient’s Name],
Please note that this letter serves as a provisional confirmation of the income earned by Mr./Ms. [Full Name] for the financial year [Year]. The approximate gross income recorded is [Amount], subject to final audit and reconciliation.
The final figures will be available upon the completion of our statutory audit, expected by [Date]. Until then, this provisional confirmation may be used solely for preliminary tax purposes.
Sincerely,
[Authorized Person]
[Position]
[Organization Name]
Confirmation Email for Freelancers or Self-Employed
Subject: Income Confirmation for Self-Employed Tax Filing
Dear [Recipient’s Name],
I am writing to confirm that my total income from freelance and self-employed activities for the period [Start Date] to [End Date] amounts to [Total Amount]. This income is derived from various clients and projects, for which invoices and receipts are maintained.
Please consider this statement as my official confirmation for tax purposes. Supporting documents can be provided upon request.
Kind regards,
[Your Name]
Self-Employed Professional
Official Bank Confirmation Letter for Income Verification
Subject: Confirmation of Salary Credits
To Whom It May Concern,
This is to certify that Mr./Ms. [Full Name], account holder of [Bank Name] with account number [XXXX], has been regularly receiving salary credits from [Company Name]. The cumulative credits for the financial year [Year] total [Amount].
This confirmation is issued at the request of the account holder for submission to tax authorities. Our bank certifies that the above information is accurate as per our records.
Yours faithfully,
[Bank Officer Name]
[Designation]
[Bank Name]
Simple Confirmation Message for Quick Tax Submission
Subject: Income Confirmation
Hello [Recipient’s Name],
This is to confirm that my income for the financial year [Year] was [Amount]. This confirmation is being provided to assist with my income tax filing.
Thank you,
[Your Name]
Confirmation Letter with Attachments Mentioned
Subject: Income Confirmation for Tax Filing with Attachments
Dear [Recipient’s Name],
I am providing this confirmation of income for the financial year [Year]. My total earnings during this period amounted to [Amount]. Please find attached supporting documents including salary slips, bank statements, and Form 16 for verification.
I request you to consider this confirmation valid for my tax filing purposes. Should you need any additional details, please feel free to contact me.
Sincerely,
[Your Name]
What is a confirmation letter for income tax purpose and why is it needed?
A confirmation letter for income tax purpose is a formal document that verifies an individual’s earnings within a financial year.
It is usually required by tax authorities, auditors, or financial institutions to validate reported income.
The main purpose is to ensure transparency and compliance with tax regulations, while also helping individuals prove income for legal or financial reasons.
Who should issue the letter?
- Employers confirming employee salaries.
- Banks confirming salary deposits.
- Self-employed individuals confirming their freelance or business earnings.
- Chartered accountants or auditors providing verified income confirmation.
- Organizations issuing provisional income certificates pending audits.
Whom should the confirmation letter be addressed to?
- Income tax department or revenue authority.
- Employer or payroll department (for verification).
- Banks, when requested for loan or credit assessment.
- Auditors or accountants handling financial records.
- Any official institution requiring documented income proof.
When do you need an income confirmation letter for tax purposes?
- During annual income tax return filing.
- When applying for loans or mortgages that require proof of income.
- When requested by tax auditors or revenue officers.
- For provisional assessment before audited figures are available.
- In case of disputes or corrections related to income reporting.
How to write and send a confirmation letter for income tax purpose
- Begin with a clear subject line mentioning "Income Confirmation."
- Provide accurate details such as name, period of income, and amount.
- Mention deductions if applicable.
- State whether the figures are provisional or final.
- Send through official company letterhead, verified email, or signed PDF.
- Attach supporting documents whenever possible.
Formatting guidelines for income confirmation letters
- Keep the letter 1–2 pages maximum.
- Use professional and formal language.
- Maintain clarity and precision; avoid vague numbers.
- Always include dates, figures, and designations.
- Ensure the letter is signed or digitally authorized.
- For emails, concise wording is preferred; for letters, detailed statements work best.
Requirements and prerequisites before writing the letter
- Collect salary slips, bank statements, or invoices.
- Verify income with payroll or finance department.
- Ensure final audited accounts are available (if applicable).
- Prepare attachments such as Form 16 or tax certificates.
- Have the letter reviewed by an authorized officer or accountant.
Common mistakes to avoid when writing a confirmation letter
- Providing incorrect or estimated figures without mentioning they are provisional.
- Forgetting to attach supporting documents.
- Using casual language in official contexts.
- Omitting essential details like tax year, gross income, or deductions.
- Sending unsigned or unauthorized letters.
- Addressing the letter to the wrong authority.
After sending the confirmation letter – follow-up actions
- Confirm receipt of the letter with the tax authority or recipient.
- Keep a copy for personal or organizational records.
- Be ready to provide clarifications if questions arise.
- Submit any additional documents requested during review.
- Track deadlines to ensure compliance with tax submission requirements.
Elements and structure of an income confirmation letter
- Subject line with clear purpose.
- Introduction stating the intent.
- Body with detailed income breakdown.
- Clarification on deductions, if relevant.
- Closing statement affirming accuracy.
- Signature, designation, and official seal if applicable.
- Attachments list (salary slips, bank statements, Form 16).
Does a confirmation letter for income tax require attestation?
- In most cases, an employer’s or auditor’s signature is sufficient.
- Some jurisdictions may require company seal or digital signature.
- Banks and financial institutions often demand stamped confirmation.
- Self-employed individuals may need CA-certified letters for authenticity.
- Government tax filings generally prefer official attestation to reduce fraud risk.
