Informal Resignation Letter
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Today's Date]
[Recipient's Name]
[Recipient's Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Recipient's Name],
I hope this letter finds you well. I'm writing to let you know that I have decided to resign from my position at [Company Name]. This decision hasn't been an easy one, but after careful consideration, I believe it is the right step for my personal and professional growth.
I want to express my gratitude for the opportunities I've had during my time at [Company Name]. It has been an incredible journey, and I've learned and grown so much as a professional. I've had the privilege of working with amazing colleagues and have built relationships that I will cherish.
My last day of work will be [last working day, usually two weeks from the date of the letter]. I'm more than willing to assist with the transition process during this period. Please let me know how I can be of help to ensure a smooth handover of my responsibilities.
I sincerely appreciate the support and encouragement I've received from you and the entire team. It has been a pleasure being a part of [Company Name], and I'll always remember the experiences and lessons I've gained here.
If there is anything specific you'd like me to do before I leave, please don't hesitate to let me know. I want to ensure that my departure causes minimal disruption to the company's operations.
I will always be grateful for the time I spent at [Company Name], and I'm looking forward to staying in touch with everyone.
Thank you once again for the opportunities and experiences. Wishing you and the team all the best in the future.
Warm regards,
[Your Name]
Simple Informal Resignation Letter
Subject: Resignation Notice
Hi [Manager Name],
I hope you are doing well. I am writing to let you know that I have decided to resign from my position at [Company Name], effective [Last Working Day].
I’ve truly enjoyed working with the team and appreciate all the support and experiences I’ve gained here. I’ll do my best to ensure a smooth transition in the coming weeks.
Thanks again for everything.
Best regards,
[Your Name]
Friendly Resignation Email
Subject: Moving On
Dear [Manager Name],
I wanted to personally let you know that I will be leaving [Company Name] on [Last Working Day]. This was not an easy decision, as I’ve really enjoyed working here and learning from everyone.
I am grateful for all the guidance, support, and friendships I’ve experienced, and I hope to stay in touch.
Warm regards,
[Your Name]
Quick Resignation Message
Subject: Notice of Resignation
Hi [Manager Name],
I’m writing to let you know that I am resigning from my role at [Company Name], effective [Last Working Day].
Thank you for everything. I will help with the transition in any way I can.
Cheers,
[Your Name]
Casual Team-Oriented Resignation Letter
Subject: Farewell
Hello Team,
I wanted to share that I’ll be leaving [Company Name] on [Last Working Day]. It has been wonderful working with all of you, and I will cherish the memories and experiences we’ve shared.
I’m happy to assist with any handover or training to make this transition smooth.
Thanks for all the support,
[Your Name]
Lighthearted / Funny Resignation Note
Subject: Signing Off
Hey [Manager Name],
I guess it’s time for me to hang up my [Job Role] cape! My last day at [Company Name] will be [Last Working Day].
I’ll miss the coffee breaks, the banter, and all the chaos—but mostly the amazing colleagues. Wishing the team nothing but success, and I promise not to haunt anyone in the supply closet.
Cheers,
[Your Name]
What / Why: Purpose of an Informal Resignation Letter
An informal resignation letter is a friendly or casual way to notify your employer that you are leaving the company.
It is used when the work environment allows for a less formal tone, while still:
- Communicating your decision clearly.
- Providing notice of your last working day.
- Maintaining positive relationships with colleagues and supervisors.
- Offering to assist with the transition.
Who Should Send an Informal Resignation Letter
- Employees in workplaces with a casual culture.
- Staff who have close, friendly relationships with managers or teammates.
- Individuals leaving for personal or internal reasons where formality is not required.
- Employees wanting to keep a positive tone while resigning.
Whom to Address an Informal Resignation Letter
- Immediate supervisor or manager.
- Direct team members (if sending a group farewell message).
- HR personnel only if required for official documentation, but tone can remain casual if internal processes allow.
When to Send an Informal Resignation Letter
- When you have decided to leave the company and know your last working day.
- After providing verbal notice, as a follow-up email or message.
- Anytime notice periods or company policies allow for casual communication.
How to Write and Send an Informal Resignation Letter
- Begin with a clear subject line like "Resignation Notice" or "Moving On."
- Use friendly, conversational language.
- State your decision to resign and your last working day.
- Express gratitude for experiences and relationships.
- Offer assistance during the transition.
- Send via email or messaging platform if company culture permits; printed letters are optional.
Formatting Guidelines for Informal Resignation Letters
- Length: 3–5 short paragraphs.
- Tone: Friendly, polite, and sometimes humorous.
- Style: Casual, but still respectful.
- Wording: Simple, clear, and concise.
- Attachments: Usually none; focus is on the message itself.
Requirements and Prerequisites Before Sending
- Decide on your final working day according to notice period.
- Inform your manager verbally before sending written notice, if possible.
- Be prepared for follow-up questions regarding handover or exit process.
- Know company policy regarding resignation notice and communication.
After Sending / Follow-up Actions
- Confirm that your manager received and acknowledged your message.
- Assist with handover of responsibilities if needed.
- Complete any exit formalities or clearance procedures.
- Maintain professional relationships and avoid negative comments during notice period.
Tricks and Tips for Informal Resignation Letters
- Keep the tone light and positive; avoid complaints.
- Personalize the message to mention specific experiences or colleagues.
- Use humor sparingly if appropriate for your workplace culture.
- End on a positive note to leave a good impression.
- Proofread for clarity and friendly tone before sending.
Common Mistakes to Avoid
- Being overly casual or unprofessional in wording.
- Forgetting to mention your last working day.
- Failing to express gratitude or offer support during transition.
- Using informal resignation letter as a venting platform.
Elements and Structure of an Informal Resignation Letter
- Subject Line: Clear and simple.
- Greeting: Friendly, addressing manager or team.
- Announcement: State resignation and last day.
- Gratitude: Mention experiences, growth, and relationships.
- Offer Assistance: Optional but appreciated.
- Closing: Positive, warm sign-off.
- Signature: Your name, optionally your role or department.
FAQ: Frequently Asked Questions About Informal Resignation Letters
Q: Can I use humor in an informal resignation letter?
A: Yes, if it suits the company culture and is appropriate for your audience.
Q: Do I still need to give formal notice?
A: Yes, even informal letters should respect contractual notice periods.
Q: Can I send an informal resignation via chat or messaging app?
A: Yes, if company culture allows, but a brief email is often safer.
Q: Is it necessary to offer help during the transition?
A: It’s recommended to leave a positive impression and maintain good relations.
