Labour Appointment Letter Format
[Your Company Letterhead]
[Date]
[Employee Name]
[Employee Address]
[City, State ZIP Code]
Dear [Employee Name],
We are pleased to offer you the position of [Job Title] at [Company Name], starting on [Start Date]. We believe that your skills and experience will be a valuable asset to our team.
Your starting salary will be [Salary Amount] per annum, payable monthly. You will be entitled to [Benefits] and [Perks], as outlined in our employee handbook.
Your work hours will be [Work Hours], and your direct supervisor will be [Supervisor Name].
Please note that this offer is contingent upon successful completion of a background check and any other pre-employment screenings that may be required.
To accept this offer, please sign and return a copy of this letter, indicating your acceptance of the terms and conditions outlined herein. Please also provide us with any additional information required to complete your hiring paperwork.
We look forward to having you join our team and wish you all the best in your new role.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Formal Labour Appointment Letter
Subject: Appointment as Labourer
Dear [Employee Name],
We are pleased to inform you that you have been appointed as a Labourer at [Company Name] with effect from [Start Date]. Your appointment is on a full-time basis and your reporting manager will be [Supervisor Name].
You will be required to perform duties assigned to you from time to time in accordance with the company’s requirements. Your working hours will be from [Time] to [Time], six days a week. Your monthly salary will be [Amount], payable on or before the [Day] of each month.
Please note that you will be on a probation period of [X months], after which your performance will be reviewed for confirmation.
We welcome you to our team and look forward to your valuable contributions.
Sincerely,
[Authorized Person Name]
[Designation]
Casual Labour Appointment Letter
Subject: Appointment as Casual Labour
Hi [Employee Name],
This is to confirm your appointment as a Casual Labourer at [Company Name]. Your role will begin from [Start Date] and your duties will include assisting with day-to-day tasks as instructed by your supervisor.
Your wage will be calculated on a daily basis at the rate of [Amount] per day, payable weekly. Since this is a casual arrangement, your working days may vary depending on the workload.
We are glad to have you on board and hope you will enjoy working with us.
Best regards,
[Authorized Person Name]
Temporary Labour Appointment Letter
Subject: Appointment for Temporary Labour Assignment
Dear [Employee Name],
We are pleased to appoint you as a Temporary Labourer at [Company Name] for the period starting [Start Date] and ending [End Date]. During this period, you will work under the supervision of [Supervisor Name].
You will be compensated with a daily wage of [Amount], payable at the end of each week. Kindly note that this is a temporary appointment and does not guarantee permanent employment with the company.
Your contribution during this time will be highly valued, and we expect you to carry out your duties responsibly.
Thank you for your service.
Sincerely,
[Authorized Person Name]
Provisional Labour Appointment Letter
Subject: Provisional Appointment as Labourer
Dear [Employee Name],
We are glad to offer you provisional employment as a Labourer with [Company Name], effective from [Start Date]. This appointment is provisional and subject to the satisfactory completion of background verification and submission of required documents.
During this provisional period, you will be entitled to a salary of [Amount] per month. Your performance and compliance with company policies will be reviewed within [X months] for confirmation of your employment.
We encourage you to perform your duties diligently and responsibly to ensure successful confirmation.
Sincerely,
[Authorized Person Name]
Daily Wage Labour Appointment Letter
Subject: Appointment on Daily Wage Basis
Dear [Employee Name],
We are pleased to inform you that you are appointed as a Daily Wage Labourer with [Company Name] effective [Start Date]. You will be paid [Amount] per day, and your payment will be settled weekly.
Your role will include manual work and other responsibilities as assigned by your supervisor. Please note that this appointment is purely on a daily wage basis and does not guarantee regular or permanent employment.
We look forward to your contribution to our operations.
Sincerely,
[Authorized Person Name]
Contract Labour Appointment Letter
Subject: Appointment on Contract Basis
Dear [Employee Name],
We are delighted to appoint you as a Contract Labourer at [Company Name] for a fixed term of [X months], commencing from [Start Date]. During this period, you will be responsible for [brief job description].
You will receive a monthly remuneration of [Amount], payable at the end of each month. Please note that this contract appointment will automatically conclude on [End Date], unless renewed in writing by both parties.
Your professionalism and dedication will be highly appreciated during this term.
Sincerely,
[Authorized Person Name]
Seasonal Labour Appointment Letter
Subject: Appointment for Seasonal Work
Dear [Employee Name],
This is to confirm your appointment as a Seasonal Labourer at [Company Name] for the season beginning [Start Date] and concluding on [End Date]. You will be assigned tasks related to [nature of seasonal work, e.g., harvesting, construction].
Your daily wage will be [Amount], payable bi-weekly. As this is a seasonal position, your employment will automatically terminate at the end of the season without any further obligation.
We look forward to your efforts during this busy period.
Sincerely,
[Authorized Person Name]
Urgent Labour Appointment Message
Subject: Urgent Appointment Confirmation
Dear [Employee Name],
We are urgently appointing you as a Labourer with immediate effect at [Company Name]. You are requested to report to [Location] on [Date] at [Time].
Your compensation will be [Amount] per day, payable weekly. Further details of your work will be provided upon reporting.
We count on your prompt response and commitment.
Regards,
[Authorized Person Name]
What is a Labour Appointment Letter and why is it needed?
A labour appointment letter is an official document issued by an employer to confirm the hiring of a labourer.
It specifies the terms of employment, including job role, salary, working hours, and duration.
This letter provides legal clarity, sets expectations, and ensures transparency between the worker and employer.
Who should issue the labour appointment letter?
- Employers, contractors, or HR managers usually issue this letter.
- It should be signed by an authorized representative of the company.
- For larger organizations, the HR department often handles the preparation and issuance.
Whom should the labour appointment letter be addressed to?
- It should be addressed directly to the hired labourer.
- In case of contract labour, it may also be copied to the labour contractor.
- For seasonal or group appointments, separate letters should be issued to each worker.
When is a labour appointment letter required?
- When hiring full-time or part-time labourers.
- When engaging workers on a daily wage, temporary, or seasonal basis.
- At the start of probationary or provisional employment.
- During urgent or immediate hiring situations.
- For contract-based or fixed-term labour assignments.
How to write and send a labour appointment letter?
- Begin with a clear subject and greeting.
- State the role, starting date, wage/salary, and duration.
- Mention work timings and reporting authority.
- Clarify probationary conditions if any.
- End with a formal closing and signature.
- Deliver either in printed form or digitally depending on urgency.
Requirements and prerequisites before writing the letter
- Ensure the candidate’s eligibility and verification of documents.
- Finalize job terms such as wages, duration, and work timings.
- Decide whether the role is permanent, temporary, seasonal, or daily wage.
- Keep authorization from the company or HR department ready.
- Prepare contract terms in case of fixed-term or project-based work.
Formatting guidelines for labour appointment letters
- Keep the letter concise but detailed.
- Use simple and clear language that the labourer can easily understand.
- Avoid excessive jargon and legal complexity.
- Maintain a professional but approachable tone.
- Prefer printed letters for official appointments and digital messages for urgent or casual hires.
Mistakes to avoid in labour appointment letters
- Not mentioning salary or wage clearly.
- Leaving out the start date or duration.
- Using overly complex language.
- Forgetting to include probation terms if applicable.
- Issuing verbal confirmations without written documentation.
Follow-up actions after sending the letter
- Obtain acknowledgment from the worker that they have received and accepted the terms.
- Ensure the worker reports on the agreed date and time.
- Maintain a signed copy for company records.
- Provide orientation or safety instructions if required before work begins.
Tricks and tips for writing effective labour appointment letters
- Always mention payment terms to avoid disputes.
- Use simple formatting for easy readability.
- Include supervisor details for direct reporting.
- Add a probation or review clause for flexibility.
- Keep templates ready for quick hiring situations.
