Landlord Approval Letter
Dear [Landlord's Name],
I am writing to request your approval for [reason for requesting approval, e.g. bringing a pet into the rental property, painting the walls, etc.]. I understand that the terms of the lease agreement must be adhered to, and I assure you that I will comply with all regulations and requirements.
I have attached all necessary documentation to support my request, including [list of documents]. If you require any additional information, please do not hesitate to contact me.
I value your feedback and appreciate your time in considering my request. Thank you for your understanding and cooperation.
Sincerely,
[Your Name]
Formal Landlord Approval Letter for Renovation
Subject: Approval for Renovation Work
Dear [Tenant’s Name],
I have reviewed your request to carry out renovation work at the property located at [Property Address]. This letter serves as my formal approval for you to proceed with the stated modifications, which include [brief description of renovation work].
The approval is granted under the following conditions: all work must comply with local building regulations, be completed within [timeframe], and any structural changes must be restored if requested at the end of the tenancy. You are also responsible for any damages arising during the process.
I appreciate your initiative to maintain and improve the property.
Sincerely,
[Landlord’s Name]
Quick Landlord Approval Email for Pet Ownership
Subject: Pet Approval
Hi [Tenant’s Name],
This email is to confirm that I approve your request to keep a [type of pet] in the rental unit at [Property Address]. Please ensure that the pet does not cause disturbance to neighbors and that any damages related to the pet are covered by you as the tenant.
Thank you for notifying me in advance.
Best regards,
[Landlord’s Name]
Professional Landlord Approval Letter for Subletting
Subject: Approval for Subletting
Dear [Tenant’s Name],
After considering your request, I hereby grant approval for you to sublet the property located at [Property Address] to [Subtenant’s Full Name]. This authorization is valid from [Start Date] to [End Date], under the same lease terms and rental obligations originally agreed upon.
Kindly ensure that the subtenant complies with all conditions stated in the rental agreement. You remain responsible for rent payments and any damages during the subletting period.
Sincerely,
[Landlord’s Name]
Friendly Landlord Approval Message for Parking Use
Subject: Parking Approval
Dear [Tenant’s Name],
Just a quick message to let you know that I approve your request to use the additional parking space at [Property Address]. Please make sure that the space is used only for personal vehicles and kept tidy at all times.
I’m happy to accommodate this request.
Warm regards,
[Landlord’s Name]
Official Landlord Approval Letter for Lease Extension
Subject: Lease Extension Approval
Dear [Tenant’s Name],
I am pleased to approve your request to extend the lease agreement for the property located at [Property Address]. The lease will now continue until [New End Date] under the same terms and conditions unless otherwise mutually agreed.
Thank you for being a reliable tenant. I look forward to continuing our rental relationship.
Best regards,
[Landlord’s Name]
Serious Landlord Approval Letter for Business Use of Property
Subject: Approval for Limited Business Use
Dear [Tenant’s Name],
I have reviewed your request to use part of the rented property at [Property Address] for small-scale business purposes. This letter confirms my approval provided that the activity remains legal, non-disruptive to other tenants or neighbors, and within the scope of zoning regulations.
Please note that you will be responsible for any additional costs or damages resulting from business-related activities.
Respectfully,
[Landlord’s Name]
Preliminary Landlord Approval Email for Short-Term Guests
Subject: Guest Stay Approval
Hi [Tenant’s Name],
I approve your request to host [Guest’s Full Name] at the property for the period from [Start Date] to [End Date]. This approval is limited to temporary accommodation and does not grant them tenancy rights.
Thank you for keeping me informed.
Regards,
[Landlord’s Name]
What is a landlord approval letter and why do you need it?
A landlord approval letter is a formal document in which a landlord grants permission for a tenant’s request regarding property use or modifications.
It is needed to:
- Provide written proof of consent for future reference.
- Avoid misunderstandings or disputes.
- Ensure compliance with lease agreements and local laws.
When do you need to request or issue a landlord approval letter?
- For renovations or structural changes.
- To keep pets in the rental property.
- To sublet the unit or lease it temporarily.
- For using parking spaces or storage facilities.
- To extend or renew a lease agreement.
- To host guests or run a small business.
Who should send and receive a landlord approval letter?
- The landlord writes and signs the letter.
- The tenant receives and keeps the letter for records.
- In some cases, building managers or property management firms act on behalf of the landlord.
Formatting guidelines for landlord approval letters
- Keep the tone professional but polite.
- Clearly state the subject and decision (approval granted).
- Mention the property address for clarity.
- Define the scope and limitations of the approval.
- Sign and date the letter for validation.
Common mistakes to avoid in landlord approval letters
- Forgetting to specify the timeframe of approval.
- Using vague language that creates room for disputes.
- Not clarifying responsibilities for damages or costs.
- Issuing verbal approval without written confirmation.
Requirements before writing a landlord approval letter
- Receive the tenant’s request in writing.
- Review lease agreements for restrictions.
- Check legal and zoning rules.
- Decide on conditions or limitations to include.
- Keep a copy of the letter for landlord records.
Pros and cons of landlord approval letters
Pros:
- Provides clear documentation.
- Protects both landlord and tenant legally.
- Helps maintain positive tenant relationships.
Cons:
- May add extra administrative work.
- Some tenants may misuse broad approvals.
- Inflexible once formally issued unless amended.
After sending: what follow-up is needed?
- Confirm that the tenant received the letter.
- Ensure compliance with conditions stated.
- Re-inspect the property if approval involved changes.
- Keep communication open for updates or extensions.
Does a landlord approval letter require attestation or authorization?
- In most cases, no. The landlord’s signature is enough.
- For legal or structural matters, notarization may be requested.
- Property management companies may also stamp or certify the letter.
Tricks and tips for effective landlord approval letters
- Be specific to avoid misinterpretation.
- Use a consistent format for all approvals.
- Always keep a digital and printed copy.
- Add conditions to protect the landlord’s property rights.
- Keep the tone balanced—firm but cooperative.
