New Employee Announcement Sample
Dear Team,
I am pleased to announce that we have a new addition to our team. Please join me in welcoming [New Employee Name] who has joined us as [Position/Title] in the [Department/Team].
[New Employee Name] comes to us with [Number of years] years of experience in [Area of expertise]. [He/She] has previously worked at [Previous Company] where [he/she] played a significant role in [Major accomplishments]. [He/She] holds a degree in [Degree] from [University].
In [New Employee Name]'s new role, [he/she] will be responsible for [Responsibilities of the position] and will be working closely with [Team/Department] to [Objective of the role].
We are thrilled to have [New Employee Name] on board with us and believe [he/she] will make valuable contributions to our organization. Please join me in welcoming [New Employee Name] to the team and wishing [him/her] a successful and fulfilling career with us.
Best regards,
[Your Name]
[Your Title/Position]
[Your Department/Team]
Formal New Employee Announcement Email
Subject: Welcoming Our New Team Member
Dear Team,
I am pleased to announce that [New Employee’s Full Name] has joined [Company Name] as our new [Job Title], effective [Start Date]. [He/She/They] bring extensive experience in [specific area or industry], and we are excited about the expertise and fresh perspective [he/she/they] will bring to our team.
Please join me in giving [New Employee’s First Name] a warm welcome. We are confident that [he/she/they] will be a valuable asset to our organization and contribute greatly to our ongoing success.
Sincerely,
[Your Name]
[Your Position]
Casual New Employee Introduction Email
Subject: Say Hello to Our New Team Member!
Hi Everyone,
I’m happy to share that [New Employee’s First Name] has joined us as a [Job Title]. [He/She/They] will be working closely with the [Department Name] team and will be helping out on [specific projects or tasks].
Take a moment to introduce yourself and make [New Employee’s First Name] feel at home. We’re excited to have [him/her/them] on board!
Cheers,
[Your Name]
Creative and Fun New Employee Announcement Message
Subject: New Teammate Alert 🚀
Hey Team,
Great news—we have a new star joining our galaxy! [New Employee’s First Name] is coming on board as our new [Job Title], starting [Start Date]. With a background in [industry/skill], [he/she/they] is ready to bring new energy and ideas to the table.
Let’s give [New Employee’s First Name] a big, enthusiastic welcome and show [him/her/them] why our team is the best place to be.
High fives all around,
[Your Name]
Serious Announcement Letter to Clients
Subject: Introducing Our New [Job Title]
Dear Valued Clients,
We are pleased to announce that [New Employee’s Full Name] has joined [Company Name] as our new [Job Title]. With a strong background in [area of expertise], [he/she/they] will be working directly with our clients to enhance the services we provide.
We believe this addition to our team will strengthen our relationship with you and improve the quality of our collaboration. Please join us in welcoming [New Employee’s Name] to our organization.
Sincerely,
[Your Name]
[Your Position]
Happy and Heartfelt New Employee Welcome Email
Subject: A Warm Welcome to [New Employee’s Name]
Dear Team,
We are thrilled to welcome [New Employee’s First Name] to the [Company Name] family! [He/She/They] will be joining us as a [Job Title] starting on [Start Date]. Beyond professional skills, [New Employee’s First Name] brings great energy, enthusiasm, and a positive outlook that we are sure will inspire all of us.
Let’s extend our warmest greetings and make [New Employee’s First Name] feel at home right away. Together, we will achieve even greater things.
Warm regards,
[Your Name]
Quick One-Line New Employee Announcement
Subject: Welcome [New Employee’s Name]!
Team,
Please join me in welcoming [New Employee’s Full Name], who joins us today as a [Job Title]. Be sure to say hello and introduce yourself when you see [him/her/them] around.
Best,
[Your Name]
Official New Hire Announcement for Internal Memo
Subject: Official Announcement – New Hire
To All Staff,
We are pleased to officially announce that [New Employee’s Full Name] has been appointed as [Job Title] effective [Start Date]. This appointment reflects our commitment to strengthening our team and delivering exceptional results.
We look forward to the contributions [New Employee’s First Name] will make and encourage everyone to extend their full support as [he/she/they] transition into this role.
Regards,
[Your Name]
[Your Title]
Preliminary Introduction Email Before Start Date
Subject: Introducing [New Employee’s Name], Starting Soon!
Dear Team,
I am excited to let you know that [New Employee’s Full Name] will be joining us as our new [Job Title], starting on [Start Date]. [He/She/They] come to us with experience in [field/industry] and are eager to meet the team.
Please help us prepare to make [New Employee’s First Name] feel welcome when [he/she/they] officially begin next week.
Best regards,
[Your Name]
New Employee Announcement with Humor
Subject: Warning: New Team Member Incoming 😄
Hello Everyone,
Brace yourselves—we have a new team member joining us! [New Employee’s First Name] is stepping into the role of [Job Title] starting [Start Date]. Word on the street is that [he/she/they] come equipped with skills, fresh ideas, and maybe even some secret cookie recipes.
Let’s roll out the red carpet (figuratively, unless someone has one lying around) and give [New Employee’s First Name] a big, fun welcome.
Cheers,
[Your Name]
What is a new employee announcement and why do you need it?
A new employee announcement is a message that introduces a recently hired team member to colleagues, clients, or stakeholders.
Its purpose is to:
- Officially inform everyone about the new hire.
- Build excitement and a welcoming atmosphere.
- Provide background information about the new team member.
- Help the employee feel integrated into the organization quickly.
Who should send the new employee announcement?
- The HR department, when the announcement is official.
- A hiring manager, when introducing a new team member.
- Department heads, if the hire is specific to their team.
- In small companies, sometimes the CEO or business owner sends it.
Whom should the announcement be addressed to?
- Internal staff members across departments.
- Direct teammates who will work closely with the new hire.
- Clients, if the role directly affects them (e.g., account managers).
- External stakeholders, in cases where it impacts partnerships or ongoing projects.
When should a new employee announcement be sent?
- On the new employee’s first day to ensure a warm welcome.
- A few days before their start date, to prepare the team.
- In client-facing roles, once the hire is confirmed, so clients are informed in advance.
- At the end of the week or month, in a newsletter or company-wide update.
How to write a new employee announcement effectively
- Start with a clear subject line.
- Mention the new hire’s name, position, and start date.
- Highlight key background or experience.
- Share what projects or departments they’ll work on.
- Encourage others to welcome the new hire.
- Keep the tone consistent with company culture (formal, casual, or creative).
Formatting guidelines for new employee announcements
- Keep it brief: 1–3 short paragraphs.
- Tone: formal for official memos, casual for team emails.
- Always include the employee’s role and start date.
- Avoid jargon—make it simple and clear.
- Add personality when appropriate, especially in creative teams.
Common mistakes to avoid in new employee announcements
- Forgetting to mention the new hire’s role or start date.
- Making the announcement too long or overly detailed.
- Leaving out important context, like the team they’ll be joining.
- Using a tone inconsistent with company culture.
- Sending it too late, after the employee has already started.
Tricks and tips for making your announcement stand out
- Add a fun fact about the new hire (with their permission).
- Use emojis or humor if it suits your workplace culture.
- Include a welcome message from the new hire themselves.
- Send it early in the day so more people see it.
- Encourage team members to personally introduce themselves afterward.
After sending the new employee announcement: what next?
- Make sure managers and colleagues follow up with introductions.
- Organize a short welcome meeting or team lunch.
- Ensure the new hire has access to all communication channels.
- Continue supporting them during their onboarding process.
- Monitor team engagement to confirm they feel included.
