New Physician Announcement Letter
[Your Medical Practice's Letterhead]
[Date]
Dear Valued Patients,
We are thrilled to announce the newest addition to our healthcare team at [Medical Practice Name]. Dr. [First Name Last Name], MD, [Specialty], is joining us in our commitment to providing exceptional medical care to our community.
Dr. [Last Name] comes to us with an impressive background and a dedication to patient well-being. [He/She] completed [His/Her] medical degree from [Medical School Name] and then pursued [His/Her] [Residency/Fellowship] training at [Hospital Name]. [He/She] has gained extensive experience in [Specific Areas of Expertise] and is eager to contribute [his/her] skills and knowledge to our practice.
Patients can expect a compassionate and patient-centered approach from Dr. [Last Name]. [He/She] believes in open communication and collaboration, valuing the input and concerns of each patient [he/she] serves. With [his/her] expertise and warm demeanor, we are confident that Dr. [Last Name] will be an exceptional asset to our medical family.
Dr. [Last Name] will begin seeing patients starting [Start Date]. Appointments can be scheduled by calling our office at [Phone Number] or visiting our website at [Website URL]. [His/Her] presence allows us to expand our range of services and offer more convenient appointment options to accommodate your busy schedules.
We are excited about this new chapter for [Medical Practice Name] and look forward to introducing you to Dr. [Last Name]. Thank you for trusting us with your healthcare needs, and we appreciate the opportunity to continue serving you with the highest quality medical care.
Sincerely,
[Your Name]
[Your Title]
[Medical Practice Name]
[Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Website URL]
Formal New Physician Announcement Letter
Subject: Welcome Our New Physician – Dr. [Name]
Dear Patients and Staff,
We are pleased to announce that Dr. [Full Name], a highly skilled and compassionate physician specializing in [Specialty], has joined our medical team effective [Start Date].
Dr. [Name] brings extensive experience in [Field/Experience] and is committed to providing excellent patient care. We encourage you to welcome Dr. [Name] and schedule appointments as needed.
Sincerely,
[Hospital/Clinic Name]
[Administrator Name/Title]
Informal Welcome Message for New Physician
Hi Everyone,
We’re excited to welcome Dr. [Name] to our team! Starting [Start Date], Dr. [Name] will be providing care in [Specialty].
Please join us in making Dr. [Name] feel at home and don’t hesitate to schedule your appointments.
Cheers,
[Clinic Name]
Internal Staff Announcement Letter
Subject: Introducing Dr. [Name] to Our Team
Dear Team,
We are delighted to introduce Dr. [Name], who will be joining our clinic as a [Specialty] physician on [Start Date]. Dr. [Name] brings [X years] of experience in [Field] and will work closely with our staff to enhance patient care.
Please welcome Dr. [Name] and provide support during the onboarding process.
Best regards,
[Administrator Name]
Official Email to Patients About New Physician
Subject: Meet Dr. [Name], Our New [Specialty] Physician
Dear Valued Patients,
We are pleased to inform you that Dr. [Name] has joined our medical staff as a [Specialty] physician. Dr. [Name] will begin seeing patients on [Start Date].
We invite you to schedule an appointment and experience the high-quality care provided by Dr. [Name].
Sincerely,
[Clinic/Hospital Name]
Heartfelt Introduction Letter
Dear Patients and Colleagues,
It is with great pleasure that we welcome Dr. [Name] to our healthcare family. Dr. [Name] specializes in [Specialty] and is passionate about delivering compassionate care to each patient.
We look forward to the positive impact Dr. [Name] will make in our community.
Warm regards,
[Administrator Name]
Quick Internal Notification About New Physician
Team,
Quick update: Dr. [Name] joins us as a [Specialty] physician starting [Start Date]. Please make sure to welcome them and update your schedules accordingly.
Thanks,
[Clinic Admin]
Creative Welcome Announcement for Newsletter
Subject: Exciting News – New Addition to Our Medical Team!
We are thrilled to announce that Dr. [Name] has joined our team as a [Specialty] physician! With expertise in [Field] and a passion for patient care, Dr. [Name] is ready to serve our community starting [Start Date].
Be sure to schedule your appointments and give a warm welcome to Dr. [Name].
- [Clinic/Hospital Newsletter Team]
Why You Should Send a New Physician Announcement Letter
- Introduces the new physician to patients, staff, and stakeholders.
- Builds trust and confidence in the healthcare team.
- Encourages appointments and engagement with the new doctor.
Who Should Send the New Physician Announcement Letter
- Hospital or clinic administrators.
- Department heads or office managers.
- HR teams responsible for onboarding staff.
Whom to Address in a New Physician Announcement
- Internal staff and colleagues for operational awareness.
- Patients for awareness and scheduling purposes.
- Community or stakeholders in newsletters or official announcements.
When to Send a New Physician Announcement
- Prior to the physician's start date for preparation.
- Immediately upon joining to welcome patients and staff.
- In newsletters or community updates coinciding with the start.
How to Write and Send a New Physician Announcement Letter
- Include physician’s name, specialty, and start date.
- Highlight qualifications and experience.
- Use a professional tone for formal letters and a friendly tone for informal messages.
- Decide on medium: email, printed letter, newsletter, or bulletin.
Elements and Structure of a New Physician Announcement Letter
- Greeting (Dear Patients, Team, or Colleagues)
- Subject line for emails or newsletters
- Introduction of the physician with full name and specialty
- Background, credentials, and relevant experience
- Start date and availability for appointments
- Closing remarks and signature
Formatting Guidelines
- Length: 100–250 words for clarity.
- Tone: Professional and welcoming.
- Style: Formal for official communications, casual for internal staff.
- Mode: Email for immediate dissemination, printed letters for formal patient communication.
Requirements and Prerequisites Before Sending
- Confirm physician’s credentials and specialty.
- Verify start date and schedule availability.
- Obtain physician's approval for public announcements.
- Ensure correct spelling and accurate contact information.
After Sending / Follow-up Actions
- Update appointment scheduling systems with the new physician.
- Collect feedback from staff and patients on the communication.
- Provide orientation and onboarding support to the new physician.
Common Mistakes to Avoid
- Incorrect spelling of the physician’s name or credentials.
- Sending announcements before the physician’s start date without confirmation.
- Using overly casual or unprofessional tone for formal announcements.
- Omitting critical information like specialty or contact details.
Tips and Best Practices
- Personalize the announcement with background highlights.
- Use professional photos if including in newsletters or internal boards.
- Keep the message concise and clear.
- Coordinate with marketing or PR teams for community announcements.
FAQ About New Physician Announcement Letters
Q1: Should patients receive the announcement before or after the physician starts?
A: Ideally, a few days before start to allow scheduling.
Q2: Can this letter be informal?
A: Yes, for internal staff, but formal communication is recommended for patients.
Q3: Is it necessary to include full credentials?
A: Yes, including specialty and experience builds trust with patients.
Q4: Can the announcement be digital only?
A: Emails and newsletters are common, but printed letters or office bulletins may complement digital methods.
