Party Wall Agreement Letter
Dear [Neighbour’s Name],
I am writing to inform you that I am planning to carry out some construction work on my property which will affect the party wall that we share. In accordance with the Party Wall etc. Act 1996, I would like to propose that we enter into a Party Wall Agreement to set out the rights and responsibilities of both parties.
The work that I am planning to carry out includes [insert details of the work]. I understand that this work will affect the party wall that we share and that it is necessary to provide you with notice and to obtain your consent before proceeding.
As part of the Party Wall Agreement, I propose that we appoint a Party Wall Surveyor to act on behalf of both parties. The surveyor will be responsible for ensuring that the work is carried out in accordance with the Party Wall Agreement and for resolving any disputes that may arise.
I would be grateful if you could let me know whether you agree to enter into a Party Wall Agreement and appoint a Party Wall Surveyor. If you have any questions or concerns, please do not hesitate to contact me.
I look forward to hearing from you.
Yours sincerely,
[Your Name]
Formal Party Wall Agreement Letter
Subject: Party Wall Agreement Request
Dear [Neighbor’s Name],
I am writing to formally notify you of my intention to carry out building works at my property located at [Property Address]. The proposed work includes [brief description of works, e.g., extension, loft conversion, or wall repair] which may affect the shared party wall between our properties.
As required by the Party Wall Act, I am seeking your agreement to proceed. I have attached detailed plans of the proposed work along with the schedule of expected timelines. Please review the documents and let me know if you agree, or if you would like to appoint a surveyor to represent your interests.
I would appreciate your confirmation at your earliest convenience so that we can move forward responsibly and in compliance with the law.
Yours sincerely,
[Your Name]
Informal Party Wall Agreement Message
Subject: Quick Note About Building Work
Hi [Neighbor’s Name],
Hope you’re doing well! I just wanted to let you know that I’m planning to do some renovation at my place, and since we share a wall, I thought it’d be good to keep you in the loop. It’s nothing too major—just [short description].
By law, I’ll need your agreement for the works, so I’ll drop the official letter and plans through your door this week. If you have any questions, feel free to knock or call.
Thanks so much,
[Your Name]
Provisional Party Wall Agreement Letter
Subject: Provisional Notice for Party Wall Agreement
Dear [Neighbor’s Name],
This letter serves as a provisional notice of my intention to undertake building work at [address]. At this stage, I am still in the planning process, but as the works may involve the shared wall, I wanted to inform you early.
Once my final plans are ready, I will provide detailed drawings, a timeline, and a surveyor’s report if necessary. In the meantime, I’d be grateful if you could keep this in mind so we can work together smoothly when the time comes.
Kind regards,
[Your Name]
Official Party Wall Agreement Letter with Surveyor
Subject: Party Wall Notice with Appointed Surveyor
Dear [Neighbor’s Name],
As you are aware, I am planning construction work at [address] which will affect the shared party wall. In compliance with the Party Wall Act, I have appointed [Surveyor’s Name] as my surveyor to oversee the process.
You may either appoint your own surveyor or agree to use the same one. I have enclosed the necessary documents, including project plans and timelines. Kindly confirm your preferred option within the statutory 14-day period.
Your cooperation in this matter is highly appreciated.
Yours faithfully,
[Your Name]
Heartfelt Party Wall Agreement Letter
Subject: Requesting Your Kind Cooperation on Building Work
Dear [Neighbor’s Name],
I hope this note finds you well. I wanted to reach out personally to let you know about some building work I am planning at [address], which may affect our shared wall. I truly value the good relationship we have as neighbors, and I want to make sure this process is handled respectfully.
The work includes [details], and I will ensure that every precaution is taken to minimize disruption. I have enclosed the formal notice and plans for your review, and I would be very grateful for your agreement.
Thank you for your understanding and support.
Warm regards,
[Your Name]
Simple Party Wall Agreement Letter
Subject: Party Wall Agreement Request
Dear [Neighbor’s Name],
I am writing to notify you of my planned building work at [address]. Since the work will affect our shared wall, I require your agreement to proceed.
Please see the attached plans for details. I would appreciate your written consent at your earliest convenience.
Best regards,
[Your Name]
Serious Party Wall Agreement Reminder Letter
Subject: Reminder: Pending Party Wall Agreement
Dear [Neighbor’s Name],
I previously sent you notice regarding my planned building works at [address], which will involve our shared party wall. As I have not yet received your response, I am writing to remind you that your agreement is required under the Party Wall Act.
Please respond within the next [X] days, either with your consent or by appointing a surveyor. If no response is received, I may be required to proceed with formal dispute resolution procedures.
I hope we can resolve this amicably and without unnecessary delay.
Yours sincerely,
[Your Name]
Friendly Party Wall Agreement Email
Subject: Building Work Plans – Need Your Agreement
Hello [Neighbor’s Name],
I wanted to give you a quick heads-up that I’m planning some building work that might affect our shared wall. Nothing to worry about, but legally I’ll need your agreement to move forward.
I’ll send over the details and plans for you to look through. Let me know if you’d like to chat about it—I’m happy to go over everything in person.
Thanks a lot,
[Your Name]
Party Wall Agreement Letter for Urgent Repairs
Subject: Urgent Party Wall Work Notice
Dear [Neighbor’s Name],
I am writing to inform you of urgent repairs required on the party wall between our properties at [address]. The damage poses potential risks, and immediate attention is necessary.
I have attached the inspection report and proposed schedule of works. I kindly request your swift agreement so that repairs can begin without delay, ensuring the safety of both our homes.
Thank you for your prompt cooperation.
Sincerely,
[Your Name]
What is a party wall agreement letter and why do you need it?
A party wall agreement letter is a written notice between neighbors about construction or repair works that affect a shared wall or boundary.
You need it because:
- It ensures legal compliance under the Party Wall Act.
- It protects both parties’ rights and responsibilities.
- It helps prevent disputes before building work begins.
- It creates a formal record of consent and agreements made.
Who should send a party wall agreement letter?
- Property owners planning construction or alterations.
- Landlords carrying out building works on rental properties.
- Homeowners undertaking renovations near a shared boundary.
- Builders or surveyors acting on behalf of a property owner.
To whom should this letter be addressed?
- The neighbor who shares the party wall directly.
- Multiple neighbors if the wall or structure borders more than one property.
- In case of flats, the letter may be addressed to the management company or freeholder.
When do you need to send a party wall agreement letter?
- Before starting building work that affects a shared wall.
- At least 2 months before major works and 1 month before minor works.
- Immediately when urgent repairs are required.
- As soon as project plans are finalized and ready for review.
Requirements and prerequisites before writing
- Confirm whether the work falls under the Party Wall Act.
- Prepare detailed drawings and schedules of the proposed works.
- Arrange for a surveyor if needed.
- Have copies of your property deeds and contact information ready.
- Allow enough time for your neighbor to respond (statutory 14 days).
Formatting guidelines for a party wall agreement letter
- Keep the letter clear and professional.
- Include subject, purpose, and property address.
- Provide attachments (plans, reports, timelines).
- Use a respectful and polite tone.
- Indicate a timeframe for response.
Common mistakes to avoid
- Not sending the letter early enough.
- Failing to include sufficient details or drawings.
- Using an overly casual tone for legal matters.
- Ignoring follow-up if the neighbor doesn’t respond.
- Assuming verbal consent is enough without written proof.
After sending: what follow-up is required?
- Wait for the neighbor’s written consent within 14 days.
- If no response, follow the dispute resolution procedure.
- Keep copies of all correspondence.
- Maintain open communication to avoid conflict.
- Confirm agreements formally before work begins.
Pros and cons of sending a party wall agreement letter
Pros:
- Ensures compliance with law.
- Prevents disputes and misunderstandings.
- Provides legal protection.
Cons:
- May delay building work.
- Could cause tension if the neighbor disagrees.
- Requires additional paperwork and sometimes professional fees.
Tricks and tips for effective letters
- Keep the tone cooperative, not confrontational.
- Include professional plans and reports for clarity.
- Offer to meet the neighbor in person to discuss.
- Be proactive with reminders and updates.
- Use registered mail for proof of delivery.
Elements and structure of a party wall agreement letter
- Subject line clearly indicating purpose.
- Introduction explaining the project.
- Details of proposed works.
- Reference to legal requirements.
- Attachments: plans, reports, timelines.
- Closing with request for consent.
