Request To Accept Resignation Letter
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to request that you accept my resignation from [company name]. I recently submitted my resignation letter, and I am aware that the process may take some time. However, I am eager to ensure that all necessary steps are taken to facilitate a smooth transition for both the company and myself.
I would like to take this opportunity to express my sincere gratitude for the opportunities that have been given to me during my time here. I have learned so much from my colleagues and have enjoyed being part of such a dedicated and talented team.
If there is anything further that I can do to ensure a seamless transition, please do not hesitate to let me know. I will do my utmost to ensure that all outstanding projects are completed to the best of my ability before my departure.
Thank you for your understanding and support during this time. I wish the company and my colleagues all the very best for the future.
Sincerely,
[Your Name]
Formal Request to Accept Resignation Letter
Subject: Request to Accept Resignation
Dear [Manager's Name],
I am writing to formally request acceptance of my resignation from the position of [Your Job Title] at [Company Name], effective from [Last Working Day]. I have thoroughly considered this decision and believe it is the best course for my personal and professional growth.
I sincerely appreciate the opportunities and support provided during my tenure and hope for a smooth transition. Kindly acknowledge and accept my resignation at your earliest convenience.
Thank you for your understanding.
Sincerely,
[Your Name]
Casual Email Requesting Resignation Acceptance
Subject: Request to Accept My Resignation
Hi [Manager's Name],
I wanted to let you know that I am resigning from my role as [Your Job Title] at [Company Name], with my last working day being [Last Working Day]. I hope you can accept this resignation and guide me through any required handover.
Thanks so much for all the support during my time here.
Best,
[Your Name]
Heartfelt Resignation Acceptance Request Letter
Subject: Request to Accept Resignation
Dear [Manager's Name],
It is with mixed emotions that I submit my resignation from [Company Name] as [Your Job Title], effective [Last Working Day]. Working here has been an enriching experience, and I am grateful for all the mentorship and opportunities provided.
I kindly request your acceptance of my resignation and support for a smooth transition process. I hope to maintain positive relations in the future.
Warm regards,
[Your Name]
Provisional Request for Resignation Acceptance
Subject: Request to Accept Resignation
Dear [Manager's Name],
I would like to submit my resignation from [Your Job Title] at [Company Name], effective [Last Working Day]. I request acceptance of my resignation, pending clarification of [specific terms, e.g., notice period, final settlement].
I am committed to ensuring a smooth handover of responsibilities during this period.
Sincerely,
[Your Name]
Quick Resignation Acceptance Request Email
Subject: Resignation Request
Dear [Manager's Name],
Please accept this email as my formal resignation from [Company Name], effective [Last Working Day]. I hope for your acknowledgment and guidance for the transition.
Thank you for your understanding.
Best regards,
[Your Name]
Formal Request Highlighting Notice Period
Subject: Request to Accept Resignation
Dear [Manager's Name],
I am submitting my resignation from the position of [Your Job Title] at [Company Name], effective from [Last Working Day]. As per my employment agreement, I will serve the notice period of [Number of Days/Weeks].
I kindly request your formal acceptance of my resignation and any necessary guidance for a seamless transition.
Sincerely,
[Your Name]
Why You Need a Request to Accept Resignation Letter
- Officially informs the employer about your decision to resign.
- Helps document the resignation process for HR records.
- Initiates a smooth transition and handover of responsibilities.
Who Should Send a Resignation Acceptance Request Letter
- Employees intending to leave their current position.
- Staff members who need formal acknowledgment of their resignation.
Whom Should This Letter Be Addressed To
- Immediate manager or supervisor.
- Human Resources department for official records.
- Department head if applicable.
When to Send a Request to Accept Resignation Letter
- Immediately after deciding to resign.
- At least as early as the notice period specified in the employment contract.
- Before finalizing any post-employment plans.
How to Write and Send a Resignation Acceptance Request Letter
- Clearly state your intention to resign.
- Mention your position and the effective last working day.
- Express gratitude for the opportunity.
- Politely request formal acceptance of the resignation.
- Choose the mode of sending: email for quick acknowledgment, letter for formal record.
Requirements and Prerequisites Before Sending
- Review your employment contract for notice period and exit procedures.
- Decide on the effective last working day.
- Prepare any pending work handover or transition notes.
- Be ready to discuss reasons for resignation if requested.
Formatting Guidelines
- Length: Typically concise, 1–2 paragraphs.
- Tone: Professional, polite, and respectful.
- Style: Clear and straightforward, avoid unnecessary details.
- Mode: Email or printed letter based on company culture.
- Include subject line or heading indicating resignation request.
After Sending / Follow-up Steps
- Ensure acknowledgment from manager or HR.
- Discuss handover, exit formalities, and final settlement.
- Maintain professional conduct until last working day.
Tricks and Tips
- Send the letter during working hours for prompt attention.
- Keep a polite and appreciative tone even if leaving under challenging circumstances.
- Confirm receipt and acceptance through email or formal acknowledgment.
- Attach any necessary documents, like resignation form if required.
Common Mistakes to Avoid
- Failing to clearly mention the last working day.
- Using aggressive or negative language.
- Not following company protocol for resignation submission.
- Assuming resignation is accepted without confirmation.
Elements and Structure of a Request to Accept Resignation Letter
- Subject line indicating resignation request.
- Salutation addressing the appropriate person.
- Statement of resignation with position and effective date.
- Expression of gratitude and professionalism.
- Request for formal acceptance.
- Closing and signature.
FAQ About Resignation Acceptance Request Letters
- Q: Can I send this via email?
A: Yes, email is acceptable and often preferred for speed and record-keeping. - Q: Do I need to provide reasons for resigning?
A: Not necessarily; keep it professional and brief unless discussion is requested. - Q: Should I mention my notice period?
A: Yes, specify your last working day according to the notice period in your contract.
