Reschedule Interview Email Sample
Subject: Request to Reschedule Interview - [Your Name]
Dear [Interviewer's Name],
I hope this email finds you well. I am writing to express my sincere gratitude for considering me for the [Position Title] at [Company Name]. I was eagerly looking forward to our scheduled interview on [Date] at [Time], but due to unforeseen circumstances, I am unable to attend the interview at the proposed time.
I understand the value of your time and apologize for any inconvenience caused by this rescheduling request. I am fully committed to this opportunity and would be extremely grateful if we could find an alternative date and time for the interview.
Would it be possible to reschedule the interview to any of the following dates and times?
1. [Alternative Date and Time 1]
2. [Alternative Date and Time 2]
3. [Alternative Date and Time 3]
If any of these options work for you, please let me know, and I will ensure my availability accordingly. Alternatively, if none of these dates work and you have other suitable options, I am more than willing to accommodate your schedule.
Once again, I apologize for any inconvenience, and I sincerely appreciate your understanding. I am genuinely excited about the opportunity to discuss my qualifications further and to learn more about the [Company Name] team and its goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
[Your Email Address]
[Your Phone Number]
Professional Interview Reschedule Email
Subject: Request to Reschedule Interview
Dear [Interviewer's Name],
I am writing to request a rescheduling of my interview for the [Position Name] originally scheduled on [Date] at [Time]. Due to [brief reason, e.g., an unavoidable commitment], I am unable to attend at the scheduled time.
I sincerely apologize for any inconvenience caused and would be grateful if we could arrange the interview at a later date. I am available on [Propose 2–3 alternative dates/times] and will adjust as per your convenience.
Thank you for your understanding and consideration.
Best regards,
[Your Name]
[Contact Information]
Casual Interview Reschedule Message
Hi [Interviewer's Name],
I hope you are doing well. I am scheduled for the interview for [Position Name] on [Date], but unfortunately, I cannot make it at that time because of [reason].
Could we possibly reschedule it to [Propose alternative dates/times]? I apologize for the short notice and appreciate your flexibility.
Thanks,
[Your Name]
Urgent Interview Reschedule Email
Subject: Urgent Request to Reschedule Interview
Dear [Interviewer's Name],
I am scheduled for the interview on [Date] at [Time] for [Position Name]. Unfortunately, due to an unexpected circumstance, I will not be able to attend at the assigned time.
I apologize for the inconvenience and kindly request your assistance in rescheduling the interview. I am available on [Provide alternative dates/times] and will prioritize this at your convenience.
Thank you for your prompt consideration.
Sincerely,
[Your Name]
Provisional Interview Reschedule Email
Subject: Provisional Rescheduling Request for Interview
Dear [Interviewer's Name],
I am writing to request a provisional rescheduling of my interview for the [Position Name] originally set for [Date]. Due to [reason], I am currently unable to confirm my attendance.
I would appreciate it if we could tentatively move the interview to [Propose alternative dates/times], and I will confirm as soon as possible.
Thank you for your understanding.
Kind regards,
[Your Name]
Heartfelt Apology and Reschedule Email
Subject: Apology and Request to Reschedule Interview
Dear [Interviewer's Name],
I deeply regret to inform you that I will be unable to attend my scheduled interview for [Position Name] on [Date]. An unforeseen personal matter has arisen that requires my immediate attention.
I sincerely apologize for any inconvenience caused and hope we can reschedule the interview at a time convenient for you. I am available on [Provide alternative dates/times] and will be grateful for your kind consideration.
Thank you for your understanding and patience.
Warm regards,
[Your Name]
What is a Reschedule Interview Email and Why It Is Needed
- A communication sent to request a change in the date or time of a scheduled interview.
- Helps maintain professionalism and courteous behavior when conflicts arise.
- Ensures that both the applicant and interviewer can attend the interview at a mutually convenient time.
Who Should Send a Reschedule Interview Email
- Job applicants who cannot attend an interview as scheduled.
- Candidates who face unavoidable conflicts such as illness, travel issues, or emergencies.
- Interns or students requested for interviews but facing sudden schedule clashes.
Whom Should the Reschedule Email Be Addressed To
- The hiring manager or recruiter coordinating the interview
- Human Resources personnel responsible for scheduling interviews
- Any contact person mentioned in the interview invitation
When to Send a Reschedule Interview Email
- As soon as you become aware of the conflict
- Preferably 24–48 hours before the scheduled interview
- Immediately in case of urgent or unforeseen emergencies
How to Write and Send a Reschedule Interview Email
- Begin with a polite greeting and clearly state your request
- Provide a brief reason for rescheduling without oversharing personal details
- Offer alternative dates/times to make it convenient for the interviewer
- Apologize for any inconvenience caused
- Proofread before sending and use professional email etiquette
Requirements and Prerequisites Before Sending
- Confirm your current availability and suggest multiple alternatives
- Have the original interview details at hand (date, time, position, contact info)
- Ensure you have a professional email account to communicate
- Maintain a polite and courteous tone to preserve goodwill
Formatting Guidelines for Reschedule Interview Emails
- Length: Keep it concise, ideally 3–5 short paragraphs
- Tone: Professional, polite, and apologetic
- Style: Clear, structured sentences; bullet points optional for alternative times
- Mode: Email is preferred; text or message acceptable for informal or quick reschedules
Tricks and Tips for Rescheduling Interviews
- Suggest 2–3 alternative dates/times to make rescheduling easier
- Keep the email short and focused
- Always apologize and show gratitude for the interviewer's understanding
- Avoid vague reasons; be concise but honest about the conflict
- Follow up if you don’t receive a response within 24 hours
Common Mistakes to Avoid When Rescheduling Interviews
- Waiting too long to notify the interviewer
- Being vague about your reasons
- Offering no alternative times or limited flexibility
- Using an unprofessional email account or tone
- Forgetting to proofread for typos and clarity
Elements and Structure of a Reschedule Interview Email
- Subject line clearly indicating the purpose (e.g., "Request to Reschedule Interview")
- Salutation addressing the correct person
- Opening statement stating your request
- Brief explanation or reason for rescheduling
- Proposed alternative dates/times
- Apology for inconvenience
- Closing with thanks and contact information
After Sending a Reschedule Interview Email: Follow-Up Actions
- Confirm receipt of the email if necessary
- Await confirmation or new interview schedule
- Prepare for the rescheduled interview as per the updated date and time
- Send a polite acknowledgment once the new schedule is finalized
FAQ About Reschedule Interview Emails
-
Q: Can I reschedule more than once?
A: Only if necessary, and with valid reasons; maintain professionalism. -
Q: How much notice should I give?
A: Ideally 24–48 hours, or immediately in urgent cases. -
Q: Is it okay to use text or message instead of email?
A: Email is preferred for formal communication; use messaging only for informal or urgent cases. -
Q: Should I explain personal reasons in detail?
A: No, keep the explanation brief and professional.
