Reschedule Interview Letter
Dear [Hiring Manager's Name],
I hope this letter finds you well. I am writing to inform you that due to unforeseen circumstances, I am unable to attend the scheduled interview on [original interview date] for the [position title] at [company name].
I sincerely apologize for any inconvenience this may cause, as I was looking forward to the opportunity to discuss my qualifications and learn more about the position and the company. I highly value the chance to be considered for this role.
I would be extremely grateful if we could reschedule the interview at a mutually convenient time. I am available on [proposed reschedule date(s)] at [proposed reschedule time(s)]. However, I am open to discussing alternative options if these dates and times do not work for you.
Please let me know your availability for a rescheduled interview by [preferred method of communication, such as email or phone call]. I am eager to accommodate any necessary arrangements and am committed to ensuring a smooth and efficient rescheduling process.
Once again, I apologize for any inconvenience caused, and I appreciate your understanding and flexibility. Thank you for considering my request for a rescheduled interview. I remain enthusiastic about the opportunity to contribute to [company name]'s success, and I look forward to hearing from you soon.
Should you require any further information or have any questions, please do not hesitate to reach out to me. Thank you for your time and consideration.
Sincerely,
[Your Name]
Formal Reschedule Interview Letter
Subject: Request to Reschedule Interview
Dear [Interviewer's Name],
I am writing to request a reschedule of my interview for the position of [Job Title] initially scheduled on [Original Date] at [Original Time]. Due to [reason – e.g., unavoidable personal commitment, medical emergency], I am unable to attend at the scheduled time.
I sincerely apologize for the inconvenience and would appreciate it if we could arrange a new date and time for the interview at your earliest convenience. I am available on [Proposed Dates/Times].
Thank you for your understanding.
Best regards,
[Your Name]
[Contact Information]
Casual Reschedule Interview Email
Subject: Request to Reschedule My Interview
Hi [Interviewer's Name],
I hope you're doing well. I’m scheduled for an interview on [Original Date], but due to [reason], I won’t be able to make it at that time.
Could we possibly reschedule it for [Proposed Dates/Times]? I apologize for any inconvenience and really appreciate your flexibility.
Thanks so much,
[Your Name]
Provisional Reschedule Request Letter
Subject: Request for Provisional Rescheduling of Interview
Dear [Interviewer's Name],
I am requesting a provisional rescheduling of my interview for [Job Title] originally set for [Original Date and Time]. Circumstances beyond my control, [brief reason], prevent me from attending as planned.
Kindly let me know if [Proposed Dates/Times] are convenient, or suggest an alternative. I appreciate your understanding and flexibility.
Sincerely,
[Your Name]
[Contact Information]
Quick Reschedule Interview Message
Hi [Interviewer's Name],
I won’t be able to attend my interview on [Original Date]. Can we reschedule it to [Proposed Date/Time]? Sorry for the short notice.
Thanks,
[Your Name]
Heartfelt Apology and Reschedule Interview Letter
Subject: Apology and Request to Reschedule Interview
Dear [Interviewer's Name],
I deeply regret that I am unable to attend my interview for [Job Title] on [Original Date] due to [reason]. I sincerely apologize for any inconvenience this may cause.
I would be grateful if we could arrange an alternative date, preferably on [Proposed Dates/Times]. Thank you very much for your understanding and consideration.
Warm regards,
[Your Name]
[Contact Information]
Informal Reschedule Interview Email
Subject: Need to Reschedule Interview
Hello [Interviewer's Name],
I hope this message finds you well. I’m unable to attend my interview scheduled for [Original Date] due to [reason]. Can we set a new time? I’m available on [Proposed Dates/Times].
Thank you for your patience and understanding.
Cheers,
[Your Name]
Professional Reschedule Interview Letter for HR
Subject: Reschedule Request – Interview for [Job Title]
Dear [HR Manager's Name],
I am scheduled for an interview on [Original Date] for the position of [Job Title]. Due to [reason], I am unable to attend at the assigned time.
I respectfully request a reschedule and am available on [Proposed Dates/Times]. I apologize for any inconvenience caused and appreciate your consideration.
Sincerely,
[Your Name]
[Contact Information]
What is a Reschedule Interview Letter and Why You Need It
A Reschedule Interview Letter is a formal or informal communication sent to request changing the date or time of a previously scheduled interview.
Purpose:
- Notify the interviewer professionally about your unavailability.
- Maintain a positive impression despite needing a change.
- Avoid missed opportunities by arranging an alternative time.
Who Should Send a Reschedule Interview Letter
- Job applicants who cannot attend a scheduled interview.
- Candidates facing unavoidable conflicts like emergencies, travel issues, or personal commitments.
Whom Should Receive a Reschedule Interview Letter
- HR representatives or recruitment coordinators.
- Hiring managers or interview panel members.
- Administrative staff managing interview schedules.
When to Send a Reschedule Interview Letter
- Immediately after realizing you cannot attend the scheduled interview.
- Before the interview date/time to allow the interviewer to adjust schedules.
- In case of emergencies or unforeseen circumstances on the day of the interview.
How to Write and Send a Reschedule Interview Letter
- Begin with a clear subject line indicating reschedule request.
- Address the recipient professionally.
- State the original interview date and reason for rescheduling.
- Propose alternative dates/times for the interview.
- Apologize for any inconvenience caused.
- Close with appreciation and signature.
- Send via email, formal letter, or company portal depending on the recruitment process.
Requirements and Prerequisites Before Sending a Reschedule Interview Letter
- Verify your availability and propose suitable alternative dates.
- Confirm the correct contact person for the interview.
- Keep the reason for rescheduling concise and professional.
- Prepare a polite and apologetic tone to maintain professionalism.
Formatting Guidelines for Reschedule Interview Letters
- Length: 100–200 words for emails; 150–250 for formal letters.
- Tone: Professional, polite, and apologetic.
- Structure: Subject line, greeting, explanation, alternative dates, apology, closing.
- Mode: Email is preferred, but printed letters may be used if required.
After Sending a Reschedule Interview Letter
- Await confirmation from the interviewer for the new schedule.
- Follow up if no response is received within 24–48 hours.
- Update your personal calendar and prepare accordingly for the rescheduled interview.
Common Mistakes to Avoid in Reschedule Interview Letters
- Sending the request too late or after the interview time.
- Failing to provide alternative dates or times.
- Using an informal or disrespectful tone.
- Giving vague or unnecessary reasons for rescheduling.
Tips and Best Practices for Reschedule Interview Letters
- Keep the message concise and clear.
- Offer multiple alternative dates if possible.
- Apologize sincerely for inconvenience caused.
- Maintain a polite and professional tone regardless of circumstances.
- Send the request as soon as you are aware of the conflict.
Elements and Structure of a Reschedule Interview Letter
- Subject line: Clearly indicate rescheduling request.
- Greeting: Address the recipient respectfully.
- Introduction: Mention original interview date and position.
- Reason: Brief and professional explanation for rescheduling.
- Proposed Dates/Times: Suggest alternatives.
- Apology: Express regret for inconvenience.
- Closing: Thank the recipient and sign off.
Comparison of Reschedule Interview Letters with Cancellation Letters
- Reschedule letters request a new date, while cancellation letters terminate the interview opportunity.
- Reschedule letters maintain applicant engagement; cancellation letters may close the opportunity.
- Tone in reschedule letters is apologetic yet proactive, whereas cancellation letters are final and formal.
