Revised Proposal Letter
[Your Name]
[Your Title]
[Your Company/Organization]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Recipient's Title]
[Recipient's Company/Organization]
[Recipient's Address]
[City, State, Zip Code]
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to propose an exciting opportunity that I believe aligns perfectly with [Recipient's Company/Organization]'s goals and initiatives.
[Provide a brief introduction to your proposal, outlining the main idea or project you're proposing.]
[Explain the benefits or advantages of your proposal. Use this section to highlight how your proposal addresses the recipient's needs or challenges.]
[Provide details about the scope of your proposal, including any specific tasks, timelines, or deliverables.]
[Share information about your qualifications or your company's expertise that make you well-suited to carry out this proposal.]
[If applicable, include a section on the budget or cost estimates. Be transparent about the financial aspects of your proposal.]
[Conclude your letter by expressing enthusiasm for the potential collaboration and your willingness to discuss the proposal further.]
Please do not hesitate to reach out to me at [Your Email Address] or [Your Phone Number] to discuss this proposal in more detail or to address any questions you may have. I am confident that our collaboration could yield remarkable results, and I am excited about the prospect of working together.
Thank you for considering this proposal. I look forward to the possibility of contributing to [Recipient's Company/Organization]'s success.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
[Your Contact Information]
Professional Revised Proposal Letter
Subject: Submission of Revised Proposal for [Project/Service]
Dear [Recipient Name],
Following our previous discussions and your valuable feedback on our initial proposal dated [Original Date], please find attached the revised proposal for [Project/Service].
We have addressed all comments and updated key sections including [highlight major revisions, e.g., budget, timeline, deliverables]. We believe these adjustments better align with your objectives and requirements.
We look forward to your review and are available for any further clarifications or discussions.
Sincerely,
[Your Name]
[Title]
[Company Name]
Casual Revised Proposal Email
Subject: Updated Proposal for [Project/Service]
Hi [Recipient Name],
Thanks for your feedback on our initial proposal. We've made the requested updates and attached the revised version for your review.
Highlights include [briefly mention key changes]. Let us know if there's anything else we can adjust to meet your expectations.
Best regards,
[Your Name]
Heartfelt Revised Proposal Letter
Subject: Revised Proposal Incorporating Your Feedback
Dear [Recipient Name],
We truly appreciate your input on our initial proposal for [Project/Service]. In response, we have carefully revised the proposal to better reflect your requirements and expectations.
Key updates include [list major revisions]. We are committed to delivering exceptional results and look forward to collaborating closely with you.
Warm regards,
[Your Name]
[Organization]
Provisional / Conditional Revised Proposal Letter
Subject: Revised Proposal for [Project/Service] – Conditional Updates
Dear [Recipient Name],
In accordance with our recent discussions, we are submitting a revised proposal for [Project/Service]. Certain elements, including [specific sections], remain subject to final confirmation or approval.
We welcome your feedback and are prepared to make further adjustments as necessary to ensure alignment with your expectations.
Sincerely,
[Your Name]
[Title/Company]
Quick / Simple Revised Proposal Email
Subject: Revised Proposal Attached
Hi [Recipient Name],
Please find attached the revised proposal for [Project/Service]. We incorporated the feedback provided and made the necessary updates.
Looking forward to your thoughts.
Thanks,
[Your Name]
What is a Revised Proposal Letter and Why It is Needed
A Revised Proposal Letter is a formal communication that submits an updated version of a previously submitted proposal.
It is used to incorporate feedback, corrections, or changes requested by the recipient.
The purpose is to align the proposal more closely with the recipient's requirements, ensuring clarity, accuracy, and increased chances of acceptance.
Who Should Send a Revised Proposal Letter
- Project managers submitting proposals to clients
- Business representatives responding to RFPs (Request for Proposals)
- Consultants or service providers updating offers
- Team leads responsible for revisions after internal or client feedback
Whom Should the Revised Proposal Letter Be Addressed To
- Decision-makers or approvers at the client organization
- Stakeholders who requested the revisions
- Project coordinators or committees overseeing proposals
- Internal reviewers if circulated for internal approval before client submission
When to Send a Revised Proposal Letter
- After receiving feedback on an initial proposal
- When new requirements, budget adjustments, or timelines emerge
- To correct errors or omissions in the original proposal
- Before deadlines for submission or formal project acceptance
How to Write and Send a Revised Proposal Letter
- Begin with a clear subject line indicating a revised proposal.
- Greet the recipient formally or according to relationship.
- Acknowledge the feedback or reason for revision.
- Highlight major updates or changes made.
- Attach the revised proposal or provide access link.
- Express willingness to discuss further adjustments.
- Close politely and include contact information for follow-up.
Formatting Guidelines for a Revised Proposal Letter
- Length: 1–2 pages, concise and focused
- Tone: professional, respectful, and clear
- Structure: greeting, acknowledgment of feedback, summary of revisions, closing remarks
- Attachments: clearly labeled and referenced in the letter
- Sending mode: email for fast delivery, printed letter for formal submission
Requirements and Prerequisites Before Sending a Revised Proposal
- Complete review of feedback from the recipient
- Updates made to align with requirements and expectations
- Verification of accuracy in budget, timelines, and deliverables
- Internal approval if needed
- Proper formatting and professional presentation of the document
Elements and Structure of a Revised Proposal Letter
- Subject line specifying revision
- Greeting
- Opening paragraph acknowledging feedback and purpose of revision
- Body summarizing key changes and updates
- Reference to attached or linked revised proposal
- Closing paragraph with readiness for discussion or clarification
- Signature section with name, title, and organization
After Sending a Revised Proposal Letter
- Confirm receipt with the recipient if necessary
- Be available for follow-up questions or clarifications
- Track response deadlines and feedback
- Update internal teams about client interactions
- Plan next steps based on approval or further revision requests
Common Mistakes to Avoid When Sending a Revised Proposal Letter
- Failing to clearly reference feedback or changes
- Sending without reviewing for errors or inconsistencies
- Being vague about what has been revised
- Neglecting professional tone or formatting
- Forgetting to attach the revised proposal
Tips and Best Practices for Revised Proposal Letters
- Be concise and focused on key changes
- Use bullet points to summarize revisions
- Maintain a professional and courteous tone
- Reference original proposal and feedback points clearly
- Provide attachments in an easily accessible format
- Follow up promptly to confirm receipt and next steps
Frequently Asked Questions (FAQ)
Q: Can I submit a revised proposal without referencing the original?
A: It is better to reference the original to provide context for the revisions.
Q: Should all feedback be incorporated in the revision?
A: Only if it is feasible and aligns with project goals; otherwise, clarify limitations.
Q: Is an email sufficient for sending a revised proposal?
A: For most business contexts, yes. Formal printed submission may be required for official or large-scale proposals.
Q: How many times can a proposal be revised?
A: Limit revisions to maintain credibility; avoid excessive back-and-forth unless necessary.
Q: Should I highlight the changes made?
A: Yes, clearly pointing out updates helps the recipient quickly understand improvements.
Pros and Cons of Sending a Revised Proposal Letter
Pros:
- Demonstrates responsiveness and professionalism
- Improves alignment with client expectations
- Enhances chances of proposal acceptance
- Clarifies any misunderstandings from the original submission
Cons:
- May delay final decision if revisions are frequent
- Risk of confusion if changes are not clearly communicated
- Requires careful editing and review to avoid introducing new errors
Compare and Contrast with Similar Communication
- Initial Proposal vs. Revised Proposal: Initial proposal introduces ideas; revised proposal incorporates feedback and updates.
- Email vs. Printed Letter: Email is fast and trackable; printed letter is formal and often used for official submissions.
- Proposal Revision vs. Meeting Discussion: Written revision provides documented changes; meetings are interactive but may not leave a clear record.
