Sample letter of agreement between two people
To whom it may concern,
On [some date], Mr. X and Mr. Y have agreed to [outline of the agreement, for example: to share the parking space between their houses]. Both parties have decided to consider the terms of the agreement to be legally binding by law should a breach happen or if this document is presented in a court. Listed below are the terms of the agreement:
1) Term 1
2) Term 2
3) Term 3
4) Cancellation of the agreement
5) Term 5
First Party Name: _____________________
First Party Signature: _____________________
Date: __________________
Second Party Name: _____________________
Second Party Signature: _____________________
Date: __________________
Sample letter of agreement between two people
To whom it may concern,
This document is a testimony of the agreement that was reached between Mr. X and Mr. Y on [some date] where by [Mr. X agrees not to sell his car to anyone but Mr. Y]. Details of this agreement are listed below:
1) Term 1 [Mr. Y has to buy the car in less than one year of signing of the agreement]
2) Term 2 [The care has to be in acceptable condition]
3) Term 3 [If Mr. Y declines the purchase, he has to compensate Mr. X by buying him a donut!]
4) Cancellation of the agreement
5) Term 5
6) Term 6
First Party Name: _____________________
First Party Signature: _____________________
Date: __________________
Second Party Name: _____________________
Second Party Signature: _____________________
Date: __________________
Business Partnership Agreement Letter
Subject: Partnership Agreement - [Business Name/Venture]
Dear [Partner's Name],
I am writing to formalize our partnership agreement for [specific business venture/project]. This letter serves as our mutual understanding and commitment to the terms we have discussed.
Partnership Details:
- Business Purpose: [Describe the nature of the business]
- Partnership Duration: [Start date] to [End date or ongoing]
- Each partner's roles and responsibilities: [Detailed description]
- Financial contributions: [Specify amounts and payment schedules]
- Profit/Loss sharing ratio: [Percentage breakdown]
- Decision-making process: [How major decisions will be made]
We agree that all business expenses will be shared according to our ownership percentages, and all major business decisions require mutual consent. Either party may terminate this agreement with [number] days written notice.
By signing below, we confirm our commitment to this partnership and agree to operate in good faith and mutual respect.
Best regards,
[Your Name]
Agreed and Accepted:
[Partner's Name] _________________ Date: _________
[Your Name] _________________ Date: _________
Loan Agreement Between Friends
Subject: Personal Loan Agreement
Hey [Friend's Name],
Thanks for agreeing to help me out with this loan. I want to put everything in writing so we're both clear on the terms and there are no misunderstandings that could affect our friendship.
Loan Details:
- Amount: $[amount]
- Purpose: [reason for loan]
- Repayment schedule: [weekly/monthly payments of $X starting on date]
- Interest rate: [X% or interest-free]
- Final payment due: [date]
I understand that this is a personal favor, and I'm committed to sticking to this repayment schedule. If I encounter any difficulties making payments, I'll let you know immediately so we can work something out.
I really appreciate your trust and support during this time.
Thanks again,
[Your Name]
Agreed to by:
[Friend's Name] _________________ Date: _________
Roommate Living Arrangement Agreement
Subject: Roommate Agreement for [Address]
Hi [Roommate's Name],
Since we'll be sharing living space, I thought it would be helpful to agree on some basic ground rules to make sure we both feel comfortable and respected.
Living Arrangement Terms:
- Rent split: [amount each person pays]
- Utilities: [how they'll be divided]
- Move-in date: [date]
- Lease duration: [time period]
- Household chores: [cleaning schedule/responsibilities]
- Guest policy: [overnight guests, parties, etc.]
- Quiet hours: [specific times]
- Common area usage: [kitchen, living room guidelines]
- Personal belongings: [what's shared vs. personal]
We both agree to communicate openly about any issues that come up and treat each other's space and belongings with respect.
Looking forward to being great roommates!
[Your Name]
Sounds good to me:
[Roommate's Name] _________________ Date: _________
Service Exchange Agreement
Subject: Service Exchange Agreement
Dear [Service Partner's Name],
I'm excited about our service exchange arrangement! This letter confirms the terms of our creative collaboration where we'll trade skills instead of money.
Service Exchange Details:
- Your service: [detailed description of what they provide]
- My service: [detailed description of what you provide]
- Timeline: [when services will be completed]
- Quality standards: [expectations for deliverables]
- Estimated value: [dollar amount each service would normally cost]
- Project scope: [specific deliverables and boundaries]
- Communication schedule: [how often you'll check in]
We agree that both services hold equal value and that we'll complete our respective obligations by the agreed-upon deadlines. If either party cannot fulfill their commitment, we'll provide at least [number] days notice.
This arrangement benefits us both and I'm looking forward to seeing what we create together!
Creatively yours,
[Your Name]
Let's make this happen:
[Partner's Name] _________________ Date: _________
Childcare Arrangement Agreement
Subject: Childcare Arrangement Agreement
Dear [Caregiver's Name],
This letter formalizes our childcare arrangement for my [son/daughter], [child's name], age [age]. I want to ensure we have clear expectations for everyone's peace of mind.
Childcare Agreement Terms:
- Schedule: [specific days and hours]
- Duration of arrangement: [start and end dates]
- Compensation: [payment amount and schedule]
- Location: [where care will be provided]
- Emergency contacts: [list of people to contact]
- Medical information: [allergies, medications, doctor info]
- Activities permitted: [what child can/cannot do]
- Transportation: [who provides, car seat requirements]
- Meal arrangements: [who provides food, dietary restrictions]
- Backup plans: [what happens if caregiver is sick]
The safety and well-being of [child's name] is our top priority. Please don't hesitate to contact me with any questions or concerns.
Gratefully,
[Your Name]
Confirmed:
[Caregiver's Name] _________________ Date: _________
Pet Care Agreement
Subject: Pet Care Agreement for [Pet's Name]
Dear [Pet Sitter's Name],
Thank you so much for agreeing to care for [pet's name] while I'm away. [He/She] means the world to me, and I'm grateful to have someone I trust looking after [him/her].
Pet Care Details:
- Dates: [start date] through [end date]
- Daily care routine: [feeding times, walks, medications]
- Emergency vet contact: [name and phone number]
- My contact information: [how to reach you while away]
- Compensation: [payment amount]
- Special instructions: [behavioral notes, preferences, treats]
- Supplies location: [where food, leash, toys are kept]
- House rules: [what areas pet can/cannot access]
[Pet's name] can be a bit [shy/energetic/particular] at first, but [he/she] will warm up to you quickly. [His/Her] favorite activity is [activity], and [he/she] usually [behavioral note].
I can't thank you enough for this kindness. [Pet's name] is in excellent hands!
With appreciation,
[Your Name]
Happy to help:
[Pet Sitter's Name] _________________ Date: _________
Freelance Work Agreement
Subject: Freelance Work Agreement - [Project Name]
Dear [Client's Name],
This letter outlines our agreement for the freelance project we discussed. I'm excited to work with you and want to ensure we're aligned on all project details.
Project Agreement:
- Project scope: [detailed description of work to be completed]
- Timeline: [start date, milestones, completion date]
- Payment terms: [total amount, payment schedule, method]
- Deliverables: [specific items to be provided]
- Revisions: [number of included revisions, additional costs]
- Copyright ownership: [who owns final work]
- Communication schedule: [how often we'll check in]
- Cancellation policy: [terms for ending project early]
I will provide regular updates on progress and welcome your feedback throughout the project. Payment is expected within [number] days of invoice receipt.
I look forward to delivering excellent results for your project.
Professionally yours,
[Your Name]
Approved:
[Client's Name] _________________ Date: _________
Property Rental Agreement
Subject: Property Rental Agreement - [Property Address]
Dear [Renter's Name],
This letter confirms our rental agreement for the property located at [full address]. I appreciate your interest in renting my property and look forward to a positive rental relationship.
Rental Terms:
- Monthly rent: $[amount] due on [day] of each month
- Security deposit: $[amount]
- Lease term: [start date] to [end date]
- Utilities included: [list what's included/excluded]
- Maintenance responsibilities: [who handles what repairs]
- Pet policy: [allowed/not allowed, restrictions]
- Occupancy limit: [maximum number of occupants]
- Parking arrangements: [available spaces, restrictions]
- Notice period: [days required for move-out notice]
Please maintain the property in good condition and report any maintenance issues promptly. Late rent payments will incur a fee of $[amount] after [number] days.
Best regards,
[Your Name/Property Owner]
Tenant Agreement:
[Renter's Name] _________________ Date: _________
What is a Letter of Agreement Between Two People and Why Do You Need One
A letter of agreement between two people is a written document that outlines the terms, conditions, and mutual understanding between two parties regarding a specific arrangement, transaction, or relationship. Unlike formal contracts, these letters are typically simpler, more accessible, and can be created without legal expertise.
The primary purposes include:
- Creating clear expectations and preventing misunderstandings
- Establishing accountability for both parties
- Providing legal protection in case of disputes
- Demonstrating good faith and professionalism
- Serving as a reference document throughout the arrangement
- Building trust through transparent communication
Who Should Create These Agreement Letters
Agreement letters can be created by anyone involved in a mutual arrangement, including:
- Business partners entering joint ventures
- Friends or family members in financial arrangements
- Freelancers and their clients
- Roommates sharing living spaces
- Parents arranging childcare
- Property owners and renters
- Service providers and customers
- Creative professionals collaborating on projects
- Anyone making informal loans or borrowing money
- Individuals trading services or goods
When to Use Agreement Letters
Consider writing an agreement letter in these scenarios:
- Before entering any business partnership or joint venture
- When lending or borrowing money from friends or family
- Prior to starting freelance or contract work
- When sharing living expenses or space with others
- Before trading services or bartering arrangements
- When arranging ongoing childcare or pet care
- Prior to renting property informally
- When collaborating on creative projects
- Before any arrangement involving money, time, or resources
- When you want to formalize a verbal agreement
Requirements and Prerequisites Before Writing
Before drafting your agreement letter, ensure you have:
- Clear understanding of what each party expects
- Specific details about timelines, payments, and deliverables
- Contact information for all parties involved
- Discussion about potential problems and solutions
- Agreement on communication methods and frequency
- Understanding of each person's limitations and boundaries
- Clarification of legal implications, if any
- Backup plans for various scenarios
- Consensus on how to handle disputes or changes
- Written notes from previous conversations about the arrangement
Formatting Guidelines and Best Practices
Effective agreement letters should include:
- Clear, descriptive subject line
- Professional yet appropriate tone for the relationship
- Specific dates, amounts, and timelines
- Contact information and communication preferences
- Signature lines for both parties with dates
- Simple language that both parties understand
- Logical organization with clear sections
- Reasonable length (typically 1-2 pages)
- Professional formatting even for casual arrangements
- Copies for each party to keep
- Digital versions for email agreements
Follow-up Actions After Sending the Agreement
After sending your agreement letter:
- Confirm receipt with the other party
- Schedule a follow-up conversation to address questions
- Set calendar reminders for important dates and deadlines
- File the signed agreement in a safe, accessible location
- Create digital backups of signed documents
- Establish regular check-ins as appropriate
- Monitor compliance with agreed terms
- Address issues promptly when they arise
- Update the agreement if circumstances change
- Maintain open communication throughout the arrangement
- Document any modifications or changes in writing
Common Mistakes to Avoid
Avoid these frequent pitfalls:
- Being too vague about expectations and timelines
- Forgetting to include payment schedules or deadlines
- Not discussing what happens if plans change
- Using overly complex legal language unnecessarily
- Failing to get signatures from both parties
- Not keeping copies of the signed agreement
- Assuming verbal agreements are sufficient
- Ignoring potential problems or conflicts
- Setting unrealistic expectations or timelines
- Not specifying communication methods and frequency
- Overlooking important details about quality standards
- Failing to plan for early termination scenarios
Advantages and Disadvantages of Agreement Letters
Advantages:
- Prevents misunderstandings and conflicts
- Creates accountability for both parties
- Provides legal protection and documentation
- Demonstrates professionalism and good faith
- Serves as reference throughout the arrangement
- Builds trust through clear communication
- Often prevents relationship damage
Disadvantages:
- May seem overly formal for close relationships
- Requires time and effort to create properly
- Can create tension if one party is reluctant
- May not cover all possible scenarios
- Could be legally insufficient for complex arrangements
- Might imply lack of trust in some relationships
Tips and Best Practices for Success
Essential tips for effective agreement letters:
- Start with a conversation before writing anything
- Use clear, simple language that both parties understand
- Be specific about dates, amounts, and expectations
- Include contact information and preferred communication methods
- Plan for common problems and how to solve them
- Keep the tone appropriate for your relationship
- Get everything in writing, even small details
- Review the agreement together before signing
- Create a comfortable signing environment
- Store signed agreements safely and accessibly
- Update agreements when circumstances change significantly
