Termination Letter Template
[Your Name]
[Your Title]
[Your Company]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Employee's Name]
[Employee's Address]
[City, State, ZIP Code]
Subject: Termination of Employment
Dear [Employee's Name],
I am writing to inform you that your employment with [Your Company] will be terminated, effective [Last Working Day], in accordance with [Company Policy/Contractual Agreement/Reason for Termination]. This decision has been made after careful consideration and review of your performance and [any relevant circumstances/discussions].
Reason for Termination:
[Explain the reason(s) for termination briefly and professionally. Be clear, concise, and factual.]
Final Compensation and Benefits:
Your final paycheck, including any accrued but unused vacation days, will be processed and mailed to your address on file no later than [Date of Final Paycheck]. You will also receive any appropriate documentation related to COBRA benefits or other relevant information.
Return of Company Property:
Please return all company property, including [List of items, such as keys, access cards, laptops, uniforms, etc.], to [Location for Return] by [Date for Return]. Failure to return company property may result in deductions from your final paycheck.
Severance Package:
[If applicable, provide details about any severance package that will be provided, including terms and conditions.]
Employee Benefits and Exit Process:
Our HR department will assist you with the necessary paperwork and information regarding the transition of employee benefits, such as health insurance, retirement plans, etc.
Return of Confidential Information:
As a reminder, you are required to return any confidential or proprietary information, documents, or electronic files belonging to [Your Company] before your departure.
We appreciate the contributions you have made during your time at [Your Company]. We wish you the best in your future endeavors. If you have any questions or concerns regarding the termination process, please contact [HR Contact Name] in our HR department at [HR Contact Email/Phone Number].
Sincerely,
[Your Name]
[Your Title]
[Your Company]
[Signature (if a printed copy is being sent)]
CC: [HR Contact Name]
[Employee's Supervisor/Manager]
[Any relevant departments]
