Thank You Letter For Accepting Quotation
Dear [Recipient's Name],
I am writing to express my sincere appreciation for accepting our quotation for [product or service]. We are honored to have been chosen as your supplier and are committed to providing you with the highest quality products and services.
At [company name], we take pride in offering exceptional customer service and ensuring that our clients receive the best value for their investment. We understand that you had several options to choose from, and we are delighted that you have placed your trust in us.
We want to assure you that we will do everything in our power to fulfill your requirements to your complete satisfaction. Our team will work diligently to ensure that your order is delivered on time and meets all your specifications.
Thank you once again for considering our company for your [product/service] needs. We look forward to building a long-lasting business relationship with you.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Formal Thank You Letter for Accepting Quotation
Subject: Appreciation for Accepting Our Quotation
Dear [Client Name],
On behalf of [Your Company Name], I would like to extend our sincere thanks for accepting our quotation dated [date]. We truly appreciate the opportunity to serve your organization and look forward to delivering the agreed services/products with the highest level of quality.
Your confidence in our capabilities motivates us to uphold the standards we promised in our proposal. Our team has already begun preparations to ensure timely execution of the project.
Once again, thank you for choosing us as your trusted partner. Please feel free to contact us for any clarifications or further discussions.
Sincerely,
[Your Name]
[Designation]
[Company Name]
Casual Thank You Email for Small Business Order
Subject: Thank You for Accepting Our Quotation!
Hi [Customer Name],
We’re so glad you accepted our quotation for [product/service]. It really means a lot to us, and we can’t wait to get started on fulfilling your order.
We’ll keep you updated along the way and ensure you get exactly what you expect. Thanks again for trusting our small business!
Warm regards,
[Your Name]
Provisional Thank You Letter with Next Steps
Subject: Thank You and Project Next Steps
Dear [Client Name],
Thank you very much for accepting our quotation for [project/service]. We are excited to collaborate with you on this initiative.
As a next step, we kindly request confirmation of the delivery timeline and any additional documentation you may require. Our project manager will reach out within the next two working days to align on schedules and details.
We appreciate your trust and look forward to a successful collaboration.
Sincerely,
[Your Name]
[Designation]
Heartfelt Thank You Letter for Long-Term Client
Subject: Thank You for Your Continued Trust
Dear [Client Name],
It is with genuine gratitude that we thank you for once again accepting our quotation for [project/service]. Your continued trust in our company over the years means so much to us.
We view this as more than a transaction—it is a partnership built on reliability, quality, and mutual respect. We assure you of our best efforts and commitment at every stage of this project.
Thank you for believing in us. We are honored to serve you.
With appreciation,
[Your Name]
[Company Name]
Quick Thank You Message for Immediate Confirmation
Subject: Thank You for Accepting Our Quotation
Dear [Client Name],
We have received your confirmation regarding the acceptance of our quotation for [service/product]. Thank you for your swift response.
We will proceed with the agreed steps immediately and keep you updated on progress.
Sincerely,
[Your Name]
Official Thank You Letter for Government Contract
Subject: Appreciation for Awarding the Contract
Dear [Recipient Name],
We sincerely thank you for accepting our quotation and awarding us the contract for [specific service/project]. It is an honor to be chosen as a service provider for such an important assignment.
We commit to adhering to all regulations, standards, and timelines as stipulated in the agreement. Our dedicated team is prepared to begin work immediately and ensure that all objectives are met with precision and accountability.
We value this opportunity and look forward to contributing to the success of your initiative.
Respectfully,
[Your Name]
[Designation]
[Company Name]
Simple Thank You Email for Service Agreement
Subject: Thank You for Accepting Our Quotation
Dear [Client Name],
Thank you for accepting our quotation for [service]. We are happy to confirm that our team will begin as per the agreed schedule.
We look forward to working with you and building a smooth and professional relationship.
Best regards,
[Your Name]
Creative Thank You Email for Design Project
Subject: Excited to Start Creating with You!
Dear [Client Name],
Thank you for accepting our quotation for your design project! We’re thrilled to have the opportunity to bring your vision to life.
Our creative team is eager to get started, and we’ll make sure the process is not just productive but also enjoyable. We can’t wait to show you some initial concepts very soon.
Let’s make something amazing together!
Cheers,
[Your Name]
[Company Name]
Why do you need a thank you letter for accepting quotation?
- To show professionalism and gratitude after a business deal is confirmed.
- To strengthen client relationships and encourage future collaborations.
- To confirm acceptance formally and set the stage for next steps.
- To differentiate your company by showing courtesy and respect.
Who should send the thank you letter?
- Sales representatives handling the quotation process.
- Business owners or managers for smaller organizations.
- Project managers when projects are being initiated.
- Senior executives for high-value contracts or government projects.
When should you send a thank you letter for accepting a quotation?
- Immediately after receiving confirmation of acceptance.
- Before project kick-off meetings or contract signing.
- Within 24–48 hours of the client’s response to maintain professionalism.
How to write and send a thank you letter for quotation acceptance?
- Start with a warm expression of thanks.
- Mention the specific quotation or project.
- Express excitement and commitment to deliver.
- Add any next steps if required (documents, timelines, payments).
- Keep the tone aligned with the client relationship (formal or casual).
- Send digitally via email for speed or as a formal letter for official projects.
Common mistakes to avoid when writing these letters
- Sending a generic message without client personalization.
- Delaying the thank you note, making it seem less sincere.
- Using overly casual language in formal business contexts.
- Forgetting to mention next steps or delivery expectations.
Elements and structure of a good thank you letter
- Subject line or headline for clarity.
- Personalized greeting with client’s name.
- Direct expression of gratitude.
- Mention of the quotation or service accepted.
- Assurance of quality and commitment.
- Closing remarks with professionalism.
- Signature with name, position, and company.
After sending: What should you do next?
- Prepare the team or resources for the project.
- Confirm timelines, delivery schedules, or meetings.
- Provide the client with a copy of the finalized agreement if applicable.
- Maintain communication until the project is underway.
Tricks and tips for thank you letters after quotation acceptance
- Always personalize with details of the deal or project.
- Keep it concise but genuine.
- Match the client’s preferred tone—formal for corporates, friendly for smaller businesses.
- Add a goodwill gesture when appropriate (discounts, small freebies).
- Proofread carefully to avoid errors.
