Cheque Requisition Letter
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Today's Date]
[Recipient's Name]
[Recipient's Designation (if applicable)]
[Company/Organization Name]
[Address]
[City, State, ZIP Code]
Subject: Cheque Requisition
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to request a cheque issuance for the following purpose:
Payee Name: [Name of the Payee]
Amount: [Amount in Words and Figures]
Purpose: [Reason for the Payment]
Please find the necessary details for the payment below:
Invoice/Reference Number (if applicable): [Invoice/Reference Number]
Account Number (if applicable): [Account Number]
Any other relevant information: [Additional Information]
The funds required for the above-mentioned purpose are essential to [briefly explain the importance or urgency of the payment].
Kindly process this cheque requisition at your earliest convenience, as we need to ensure timely fulfillment of our obligations. If there are any specific forms or documents required to initiate this payment, please let me know, and I will be happy to provide them promptly.
Moreover, please deliver the cheque to the following address:
[Delivery Address]
[City, State, ZIP Code]
If there are any updates or complications regarding this request, please communicate with me via email at [Your Email Address] or phone at [Your Phone Number].
Thank you for your attention to this matter, and I appreciate your assistance in processing this cheque requisition promptly.
Sincerely,
[Your Name]
[Your Designation (if applicable)]
[Company/Organization Name] (if applicable)
Formal Cheque Requisition Letter
Subject: Request for Issuance of Cheque
Dear [Finance Manager/Accounts Department],
I am writing to request the issuance of a cheque for the amount of [Amount] in favor of [Payee Name] for [Reason/Purpose of Payment].
Kindly process this request at the earliest convenience and inform me once the cheque is ready for collection or dispatch.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Position/Department]
Casual Cheque Request Email
Subject: Cheque Request for Payment
Hi [Finance Team],
I hope you are doing well. Could you please issue a cheque of [Amount] payable to [Payee Name] for [Purpose]?
Please let me know once it’s ready.
Thanks a lot,
[Your Name]
Urgent Cheque Requisition Letter
Subject: Urgent Request for Cheque Issuance
Dear [Accounts Manager],
I am requesting the urgent issuance of a cheque amounting to [Amount] for [Payee/Reason]. This payment is time-sensitive and must be cleared by [Date/Deadline].
Please expedite the process and confirm once completed.
Thank you for your prompt attention.
Best regards,
[Your Name]
Cheque Request for Vendor Payment
Subject: Cheque Requisition for Vendor Payment
Dear [Finance Department],
Kindly issue a cheque for [Amount] payable to [Vendor Name] for the settlement of invoice #[Invoice Number]. The payment is for goods/services received on [Date].
Please advise when the cheque is ready for collection or dispatch.
Sincerely,
[Your Name]
[Department/Position]
Provisional Cheque Request Letter
Subject: Provisional Cheque Issuance Request
Dear [Accounts Team],
I request a provisional cheque of [Amount] in favor of [Payee Name] for [Reason/Purpose]. This will cover preliminary expenses until final approval of [Project/Event/Invoice] is completed.
Your timely assistance is highly appreciated.
Thank you,
[Your Name]
Cheque Requisition for Employee Reimbursement
Subject: Request for Cheque – Employee Reimbursement
Dear [Finance Officer],
I kindly request a cheque for [Amount] payable to [Employee Name] as reimbursement for [Expense Details]. The receipts and supporting documents are attached for your reference.
Please process this at your earliest convenience.
Regards,
[Your Name]
[Department]
Quick and Simple Cheque Request Email
Subject: Cheque Request
Hello [Finance Team],
Please issue a cheque of [Amount] payable to [Payee Name] for [Purpose]. Let me know when it’s ready.
Thanks,
[Your Name]
What a Cheque Requisition Letter Is and Why You Need It
A Cheque Requisition Letter is a formal request to the finance department or accounts office for the issuance of a cheque.
Purpose:
- Authorizes the release of funds
- Ensures accountability and proper documentation for payments
- Facilitates payments to vendors, employees, or service providers
- Serves as a record for audits and financial tracking
Who Should Send a Cheque Requisition Letter
- Employees or department heads requesting payment
- Project managers submitting reimbursement claims
- Anyone authorized to request funds according to company policy
- Finance or accounting staff can also submit on behalf of authorized personnel
Whom the Cheque Requisition Letter Should Be Addressed To
- Finance Manager or Accounts Department
- Company Treasurer or CFO for approval in large organizations
- Designated personnel responsible for issuing cheques
When to Send a Cheque Requisition Letter
- Prior to the payment due date
- After obtaining necessary approvals for the expense
- When reimbursement or payment is requested for vendor services or employee expenses
How to Write and Submit a Cheque Requisition Letter
- State the subject clearly (Cheque Requisition / Request)
- Address the correct person or department
- Mention the amount, payee, and purpose of the cheque
- Attach supporting documents like invoices, receipts, or approval notes
- Request confirmation once the cheque is processed
- Sign and date the letter
Elements and Structure of a Cheque Requisition Letter
- Subject line indicating the purpose
- Salutation to the finance or accounts department
- Details of payment: amount, payee, purpose
- Reference numbers like invoice or expense IDs
- Attachments or supporting documents
- Polite closing and signature
- Date and department information
Formatting Guidelines for Cheque Requisition Letters
- Length: Preferably one page
- Tone: Professional, clear, and concise
- Mode: Printed letter or email depending on company policy
- Wording: Formal, factual, and polite
- Etiquette: Include all necessary approvals and attachments to prevent delays
Common Mistakes to Avoid
- Missing payee name or incorrect amount
- Forgetting to attach supporting documents
- Sending to the wrong department or person
- Using informal or vague language
- Not providing necessary references like invoice numbers or approval notes
After Sending the Cheque Requisition Letter: Follow-up
- Confirm receipt with the finance department
- Keep a copy for your records
- Check on the status if not processed within the expected timeframe
- Follow up politely to ensure timely payment
Tips and Best Practices
- Double-check the amount and payee details before submission
- Attach all relevant receipts and approvals
- Use a clear subject line in emails
- Keep the letter concise but informative
- Follow company-specific guidelines for processing payments
